The Whole Library Scenario
structure, collection, resources, services, etc.

Gail McMillan
director, Scholarly Communications Project

mark-up in progress 6/5/98 4 pm EDT

I. Instructor plans course

II. Search for related materials to be used in readings (not format dependent)

    1. Who? Instructor, Information Professional (subject specialist?), Teaching Assistant
    2. Where? Known sources: University Libraries collections available through VTLS, Web and uncataloged resources (e.g., annual reports); OCLC (WorldCat (monographs), First Search (articles)); etc. Unknown sources: Web search engines
    3. When? Anytime and anywhere; hours of business

III.a. Found digital materials (online and offline)

    1. Accessible through the library
    2. Available through personal actions

III.b. Found materials in non-digital formats (e.g., paper, videotapes, audio recordings, data, etc.)

    1. Can be borrowed through InterLibrary Loan
    2. Can be purchased for one-time use (e.g., UMI)
    3. Can be leased

III.c. Materials not found

    1. Can be created
    2. Can be forgotten/ignored as a class need

IV. Access to class materials

A. Open and available to all any time (i.e., online)

B. Restricted

1. During building hours only

2. Anytime (i.e., online) but available to class members only or only to university community

C. Timed access --

1. Sequential viewing online

2. Sequential viewing because a limited number of copies available

D. Guided through materials initially by instructor, TA, librarian

1. Instruction needed or strongly recommended ensuring maximum use of the materials

E. Individual access or personal use of materials

F. Designated group access or assigned clustered students use materials (group projects)

G. Amorphous group access or ever-changing groups use materials (group projects)

V. Collection management

A. Instructor adds and deletes materials to the class library for this course

B. Students create personal libraries of class materials and additional materials they find useful

C. Information Professional (a.k.a. librarian, knowledge manager) evaluates materials to be added to the whole collection (a.k.a. The Library) and materials to be deleted/discarded from the whole collection (a.k.a. The Library).

    1. New materials (format independent) for the library are requested by faculty, students, librarians, staff, university administrators, visitors (i.e., all library users)

VII. Materials are selected for addition to the library collection

A. Information Professionals evaluate requests and determine they are appropriate for the academic library (format independent)

B. Personal library owners evaluate materials using their own criteria

  1. New materials selected for the library
  2. A. Ordered (and paid for, when appropriate)

    B. Licenses are negotiated

    1. Payment may be on a per use basis

    2. Payment may be for a whole work

    a. With ownership transferring to the library

    b. For use during a limited amount of time (e.g., one year)

    3. Payment may be for the loan of a work

  3. New materials selected for the library are acquired (and paid for, when appropriate
  4. New materials for the library are cataloged (i.e., organized and stored at correct level of access)
  5. Library materials are monitored

A. To determine appropriate usage levels for remaining in the library

B. To determine they are whole, in good shape, access levels have not inadvertently been altered.

C. To determine who is using what (i.e., log analysis for instructor monitoring class’s use of material)

XI. Library materials are preserved, archived, and refreshed when new technologies become standards
June 5, 1998 (GMc)
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