Guidelines for Editors of Electronic Journals

General Information

DLA has been publishing electronic journals since 1996. As of January 2007 we publish 16 current titles and an archive 17 discontinued titles. We provide access to journals in three ways:

  1. html
  2. pdf
  3. mirror

DLA strives to make each journal available within one week of receipt if there are no unusual circumstances. Things that may slow down publication include reformatting tables, cleaning up images, or processing multimedia data. The first issue of a new title may take longer.

Information for editors submitting journals for electronic publication

Advantages of using DLA services include:

  1. Access through the world wide web 24 hours a day
  2. Allows access to current research and ideas
  3. Statistical information about internet access to your journal
  4. Archive of current and back issues reliable due to regular backups and careful security measures.
  5. Editors, authors, and outside resources have appropriate access.
  6. Scanning services for issues not previously available electronically
  7. DLA staff will add html tags including links to footnotes, endnotes, and references
  8. Provide online search capabilities
  9. Register journal with emerging directories of electronic journals (Ex. InterNIC Directory and ARL's Directory of Electronic Journals, Newsletters, and Academic Discussion Lists)
  10. Catalog new titles for the international bibliographic database, OCLC's WorldCat and Virginia Tech's local online catalog, Addison.

New e-Journals

DLA is always seeking new titles for online publication. If interested please email Gail McMillan at gailmac@vt.edu.

Consider the following:

  1. Publish individual articles or a compilation of articles?
  2. When will the first article/issue be available?
  3. Publication schedule/frequency
  4. Typical size of an issue
  5. ISSN - International Standard Serial Number (assigned by the Library of Congress)
  6. What formats will the files contain?
    Ex. text, tables, images or graphics?
  7. URL for the sponsoring organization(s) or agency
  8. Editor(s) name and current email address(es)
  9. Information concerning the editorial board, how to submit an article, and guidelines for authors
  10. Notify indexing and abstracting services that a new journal is available for them to review. When possible send a sample issue.

Existing e-Journals

Please contact DLA if any of the following change:

  1. Change of editor's and/or new email address
  2. Title of journal
  3. Frequency of publication
  4. Change in ISSN number
  5. Change in sponsoring organization(s) or web site(s)

Copyright

DLA strongly urges editors to include a copyright statement. This may be a warning about possible infringements, a statement about who owns the copyright, or an invitation to readers to reproduce the issue under certain conditions.

Copyright resides with the author, unless s/he assigns it to someone else. Since 1989 it has not been necessary to include a visible statement of copyright ownership. However, DLA recommends that authors and editors include statements clarifying who owns the copyright. If you want to make your works open access, we recommend a Creative Commons license such as

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.

or

Creative Commons License
This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.

Learn more about Creative Commons through YouTube
Use Creative Commons to add your copyright notice to your ETD.

You may include statements such as

Copyright 1996 JTE

or

© 1996 Gail McMillan

Examples of e-journal copyright statements include:

Samples of copyright statements from other Internet resources