Mission: increase access to digitized information
All images photographed or copied by a unit of Information Systems will be scanned and contributed to the Virginia Tech Digital Library. The digital images will be browsable and findable through word searching textual descriptors. The university community will be able to view digital images online according to fair use guidelines for nonprofit, academic libraries. They will be available for faculty to incorporate in their course materials and to students for study and research purposes. Outside the university community, not all digital images will be accessible via the Internet; some will only be available at library workstations and campus computer labs. There will be unlimited Internet access to digital images when the university owns the copyright. No one will be charged a fee to view thumbnails, but there will be a charge to have a reproduction made and this will have implications for the electronic billing tactical plan. Reproductions of digital images will be made for a fee by PhotoGraphic Services.
SCAN INSTRUCTIONAL IMAGES
Digitize images for faculty for teaching and research purposes AT NO COST. (If faculty want a hard copy product in addition to access to the digital image, they will have to pay for it.)
Issues to be resolved
|Time sequence: SCAN INSTRUCTIONAL IMAGES|
|Jan. 24, 1996||Project team meets to develop goal, work on timeline, budget, plan action|
|Jan. 31, 1996|
postponed this until Feb. 5)
|Submit tactical plan.|
|Feb. 12, 1996 (10:30 a.m.)||Project team (Burr, McMillan, and Worley) meets with systems expert (James Powell) to refine procedures for moving files, indexing and access.|
|mid-February 1996: Develop prototype design||Annette Burr will gather circa 300 slides and prepare
Gary Worley will have them scanned and delivered to SCP server
James Powell will set up directory, ID form, and limited access
|April 1996||scan images for prototype system and test identifying and linking procedures|
|June 1996||implement prototype|
|August-December 1996||test prototype with fall classes|
|October-November 1996||modify prototype design as needed to initiate production scanning and full implementation for course access spring semester|
SCAN GENERAL INTEREST IMAGES
Scan images for a cost-recovery fee to be paid by the requester of a reproduction.
Sources of images for the Virginia Tech Digital Library:
Known collections to be digitized include:
Needs: staff, equipment, and storage, as described in the attached document.
|Time sequence: SCAN GENERAL INTEREST IMAGES|
|February-May 1996||Contact N&S re support for digitizing their image collection in VT Special Collections: financial support for doing it, standards so that future images contributed to the N&W archives will work well with current digitizing, implement full scale digitizing.|
|April 1996||Advertise, fill, train staff (Erv allocated) to PhotoGraphic Services for digital image preparation||Survey: Contact authorities of known image collections re collaboration to digitize for Virginia Tech Digital Library--if Erv allocates a full time position and equipment money for this project.|
|Spring 1996||work with authorities of known image collections to establish digitizing schedule||begin digitizing|
|Summer 1996||Compile survey results and establish digitizing schedule||Purchase needed storage, etc. from 1996/76 budget allocations to Digital Library|
Moving from Casual Scanning into Production Digital Imaging
Providing university-wide scanning services for all instructional and research related images will require major adjustments to the current support operations in the PhotoGraphic Services Department. Current staff and equipment support scanning requests based on recovery for those services. The current devices available are not suitable for any volume increases that providing this service for free might generate. The number of collections on campus and the amount of scanning those collections represent call attention to the need to employ scanning systems that are designed to handle both requirements associated with archival image files-quality and speed of processing.
|Current scanning capabilities||Cost|
|Equipment||Quadra 950 w/68mg ram||$ 9,000|
|Nikon film scanner||$ 13,000|
|Scan rate||Approximately 30 images / day|
|File size||18-19 mb / image|
|File format||TIFF: files would be saved for Macintosh.|
|Images||Digital images will be archival/preservation quality, adjusted for noise, contrast, and tonal fidelity. Remove dust and scratch defects.|
|Volume||Approximately 150 images per week|
|Needs||1 dedicated employee||$ 19,188|
|Some improvement to current scanning operation requires|
|Equipment 2 Power PC 9500 w/ 128mb ram, 4mb vram ||$ 19,292|
|Kodak's Built-it software||$ 5,000|
|2 CD writers||$ 5,000|
|Volume||Anticipated production volume225 per week|
|Requirements for a production digitizing operation|
|Equipment Kodak PhotoCD Pro workstation/system||$ 120,000 -135,000|
|&nbps;||Phase One studio scanning system||$ 24,000|
|Scan rate||Film: approximately 200 images / day
||File size|| 14-16 mb / image
||Scan rate ||Artwork: 75 images / day
||File size ||varies w/ size of original (up to 120Mb)
||File format ||PhotoCD format: can be opened on most platforms.
||Images ||Digital images will be archival/preservation
quality, adjusted for noise, contrast, and tonal fidelity. Remove
dust and scratch defects.
||Volume|| Approximately 1000 images per week
||Needs||2 dedicated employees ||$ 38,376|
Additional time or personnel would be provided through student workers either assigned from the Library or hired through PhotoGraphic Services.
All costs mentioned do not include scanning for flat artwork or photographs. This would be handled by the studio digital imaging system working on current 4x5 cameras. Cost per image has not been determined.
March 7, 1996; updated March 20, 1996