Gail McMillan Virginia Tech

Gail McMillan

Professor, University Libraries
Virginia Polytechnic Institute and State University

Director, Digital Library and Archives

NDLTD 2007 ETD Leadership Award


Résumé Contents

Education
Employment History
Publications (selected)
Presentations (selected); posters/slide shows, etc.
Grants
Professional Participation
Service to Virginia Tech

Education

MLS University of Maryland, College Park, 1981
MA University of Maryland, College Park, 1981
BA University of California, Riverside, 1972



Employment

University Libraries
Virginia Polytechnic Institute and State University
July 2014 to date Director
Scholarly Communications
Professor
Jan. 2013 - June 2014 Director
Digital Research and Scholarship Services
Professor
July 1999 - 2012 Director
Digital Library and Archives
including Special Collections, 1999-2007
Professor, May 2001 to date
Associate Professor, June 1993 to May 2001
July 1995 to June 1999 Head
Special Collections Department
Associate Professor
Jan. 1994 to June 1999 Director
Scholarly Communications Project
Associate Professor
Oct. 1991-Aug. 1994 Team Leader
Serials Cataloging/Maintenance
Cataloging Department
Associate Professor
Assistant Professor, June 1986-May 1993
Dec. 1986-Sept. 1991: Team Leader
Online Maintenance
Bibliographic Services Department
Assistant Professor
July 1985-Dec. 1986 Acting Head
Bibliographic Services Department
Assistant Professor
Instructor, Aug. 1982-May 1986
Jan. 1983-July 1985 Coordinator
Serials Retrospective Conversion Project
Serials Department
Instructor
Aug.-Dec. 1982 Assistant Serials Cataloger
Serials Department
Instructor
Jan.-July 1982 Library Clerk
Special Collections Division
 
Employment History: Other
Jan.-Dec. 1981 Assistant Archivist, Smithsonian Institution, Washington, D.C.
Oct. 1979-Jan. 1981 Graduate Student Assistant, Special Collections Department, McKeldin Library, University of Maryland, College Park
Aug. 1977-July 1979 Library Administrative Assistant, Special Collections Division, University of Oregon Library, Eugene


Publications (selected)

Dear Nannie, ...yours devotedly, Charlie: Nannie Figgat Chronicles Mid-19th Century Southwest Virginia through her Diary, Recipes, and Correspondence. Fincastle, VA: Botetourt County Historical Society, 2013.

"Do Open Access ETDs Effect Publishing Opportunities in the Sciences? Findings from the 2012 Survey of Academic Journal Editors." Marisa Ramirez, Gail McMillan, Joan T. Dalton, Ann Hanlon,Heather S. Smith, and Chelsea Kern. College and Research Libraries. Accepted: September 15, 2013; Anticipated Publication Date: January 1, 2015.

"Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Social Sciences and Humanities?" Marisa L. Ramirez, Joan T. Dalton, Gail McMillan, Max Read, and Nan Seamans. College & Research Libraries, July 2013, 74:368-380.

"An Investigation of ETDs as Prior Publications: Findings from the 2011 NDLTD Publishers' Survey" with Marisa Ramirez, Joan Dalton, Max Read, and Nancy Seamans. Proceedings of the 14th International Symposium on Electronic Theses and Dissertations, Cape Town, South Africa, 2011.

Digital Preservation, with Matt Schultz and Katherine Skinner. Association of Research Libraries (SPEC Kit 325) 2011.

"Content Selection, Preparation, and Management," Ch. 5 of Guide to Distributed Digital Preservation, with Rachel Howard. Katherine Skinner and Matt Schultz, eds. Atlanta, GA: Educopia Institute, 2010.

"NDLTD/MetaArchive Preservation Strategy," with Katherine Skinner. (3rd ed.) Blacksburg, VA: Digital Library and Archives, June 2010. Acrobat

"Electronic Theses and Dissertations: Progress, Issues, and Prospects," with Edward A. Fox and Venkat Srinivasan. Ch. 6 of Putting Knowledge to Work & Letting Information Play: The Center for Digital Discourse and Culture. Tim Luke, Jeremy Hunsinger, eds. Blacksburg, VA: CDDC, June 2010.

"FERPA and Student Work: Considerations for Electronic Theses and Dissertations" with Marisa Ramirez. DLib Magazine, 16:1/2 (Jan./Feb. 2010).

"Adopt a Real ETD Preservation Strategy" in Tesis y Disertaciones Electronicas. Brazil: PUC-Rio, Dec. 17, 2009.

"Getting ETDs off the Calf-Path: Digital Preservation Readiness for Growing ETD Collections and Distributed Preservation Networks" with Martin Halbert (Emroy). Proceedings of the 12th International Symposium on Electronic Theses and Dissertations, University of Pittsburgh, 2009.

"ETD Preservation Survey Results," [Proceedings of the] 11th International Symposium on ETDs, Robert Gordon University, Aberdeen, Scotland. (June 2008) Acrobat

"Avoiding the Calf-Path: Digital Preservation Readiness for Growing Collections and Distributed Preservation Networks," with Martin Halbert, Katherine Skinner. In Archiving 2009, Arlington, VA: Society for Imaging Science and Technology, May 2009, p. 86-91.

"Full Disclosure: How Authors and Readers Really Feel about ETDs." [Proceedings of the] 8th International Symposium on Electronic Theses and Dissertations, Sydney, Australia: University of New South Wales, 2005. Acrobat

"A Practical, Working and Replicable Approach to ETD Preservation," with Catherine M. Jannik and Robert H. McDonald. [Proceedings of the] 8th International Symposium on Electronic Theses and Dissertations, Sydney, Australia: University of New South Wales, 2005. Acrobat

"Digital Preservation of Theses and Dissertations through Collaboration." Resource Sharing and Information Networks, 17:1/2 (2004): 159-174.

"Implementing ETD Services in the Library." Electronic Theses and Dissertations: A Sourcebook for Educators, Students, and Librarians. Edward A. Fox, Joseph M. Moxley, Christian R. Weisser, eds. New York: Marcel Dekker, 2004: 319-329.

"ETD: Electronic Theses and Dissertations." Encyclopedia of Library and Information Science, Miriam Drake, ed. New York: Marcel Dekker, 2003: 1034-1040. Abstract

"NDLTD: Networked Digital Library of Theses and Dissertations." with Edward A. Fox, Hussein Suleman, Marcos André Gonçalves. Digital Libraries: Policy, Planning, and Practice. Judith Andrews and Derek Law, eds. Great Britain: Ashgate Publishing, 2003: 167-188.

"The Networked Digital Library of Theses and Dissertations: Changes in the University Community," with Edward A. Fox, Marcos André Gonçalves, et al. Journal of Computing in Higher Education, 13: 2 (Spring 2002): 102-124.

"Do ETDs Deter Publishers? Coverage from the 4th International Symposium on ETDs." College and Research Libraries News, 62:6 (June 2001): 620-621.

Guide to Electronic Theses & Dissertations, 12 chapters including: The Role of Libraries and Archives, Intellectual Property Rights, Publishers, Human Resources and Expertise Needed, Costs, Assessment and Measurement, Statistics and Usage, Typical Workflow, Metadata, and Cataloguing: MARC. UNESCO, 2001. Acrobat

"Librarians as Publishers: Is the Digital Library an Electronic Publisher?" College and Research Libraries News, 61:10 (Nov. 2000): 928-931.

"Managing Electronic Theses and Dissertations: A Report from a Symposium on Electronic Theses and Dissertations," College and Research Libraries News,61:5 (May 2000): 413-414.

"Virginia Database for African-American History and Culture: NEH Awards $250,000 for VHP." Virginia Libraries 47:2 (Summer 2001): 5-7.

"The Digital Library: Without a Soul Can It be a Library?" Books and Bytes: Technologies for the Hybrid Library: Conference Proceedings Victorian Association for Library Automation. Victoria: VALA, 2000: 255-271. Acrobat

"Managing Digital Content: The Scholarly Communications Project." Evolving Virtual Library II: Practical and Philosophical Perspectives, Laverna M. Saunders, ed., Medford, NJ: Information Today, 1999: 39-60.

"[Digital] Libraries Support [Distributed] Education." Racing Toward Tomorrow: Conference Proceedings Association of College and Research Libraries 9th National Conference, 1999. ((Local copy) (ACRL presentation.) Acrobat

"Evolving Genre of Electronic Theses and Dissertations." 32nd Hawaii International Conference on System Sciences, with Ed Fox and John Eaton, 1999. Acrobat (presentation file)

"Perspectives on Electronic Theses and Dissertations: Authors, Advisors, Readers." New Frontiers in Grey Literature: 4th International Conference on Grey Literature: GL'99 Proceedings, Amsterdam: GreyNet, 1999: 32-46. (presentation, Oct. 4, 1999). Acrobat

Transforming Libraries 7: Issues and Innovations in Electronic Theses and Dissertations, Association of Research Libraries. George J. Soete, ed., Gail McMillan, ed. advisor. 1998.

"Diversity of Donations: 10 Highlights from the Archive." International Archive of Women in Architecture IAWA Newsletter, 10 (Fall 1998): 2-5.

"Libraries Address the Challenges of Asynchronous Learning," with Joanne Eustis. Journal of Asynchronous Learning, 2: 1 (March 1998).

"Networked Digital Library of Theses and Dissertations: An International Effort Unlocking University Resources," with Edward A. Fox et. al. D-Lib Magazine, Sept. 1997.

"Electronic Theses and Dissertations: Merging Perspectives." Electronic Resources: Selection and Bibliographic Control. Pattie, Ling-yuh W. (Miko), and Bonnie Jean Cox, eds. New York: Haworth, 1997: 105-125. Simultaneously published in Cataloging and Classification Quarterly, 22(3/4).

"Redd Endowed Fund Established" Library Friends, 2:1 (fall/winter 1997): 3. Acrobat

"Library Copublication of Electronic Journals," with Frank Quinn. The Economics of Electronic Publishing by Ellen Finnie Duranceau. Serials Review, 21 (1995): 80-83.

"A New Service from Libraries: Electronic Publishing." Continuity & Transformation: The Promise of Confluence: Proceedings of the Seventh National Conference of the Association of College and Research Libraries. Richard AmRhein, ed. Chicago: ACRL, 1995; 257-266. [Based on a paper presented for "Technology and the Service-Centered Library," March 30, 1995, Pittsburgh.]

"Scholarly Communications Project: Publishers and Libraries" Filling the Pipeline and Paying the Piper: Scholarly Publishing on the Electronic Networks. Washington, D.C.: ARL, 1995: 135-145. (Based on a paper presented for "In the Scholarly Pipeline," 4th Symposium of the ARL/AAUP, Nov. 6, 1994, Washington, D.C.)

Report of the Scholarly Communications Task Force, with James Powell, Maggie Zarnoski, and Paul Metz. Blacksburg, Va.: University Libraries, May 1994. (Updated June 24, 1994])

"Cataloging CD-ROMs: Serials? Computer Files? Serials Files? Computerials?" New Scholarship: New Serials. Proceedings of the North American Serials Interest Group, Inc. New York: Haworth, 1994: 87-101. (Simultaneously published as Serials Librarian, 24:3/4 (1994). Based on presentation to NSAIG, June 1993, Brown University.)

New Scholarship: New Serials. Proceedings of the North American Serials Interest Group, with Marilyn Norstedt. New York: Haworth, 1994. (Simultaneously published as Serials Librarian, 24:3/4.) (1994).

"Electronic Journals: Access through Libraries." The Virtual Library: Visions and Realities. Laverna Saunders, ed. Westport, Conn.: Meckler, 1993: 111-129.

Coded Holdings Manual: Applications of the USMARC Format for Holdings and Locations at University Libraries. 3rd ed. Blacksburg, Va.: University Libraries, 1993. [1st ed. 1989, 2nd ed. 1991]

"Electronic Journals: Access through Libraries" Virtual Library: Visions and Realities. Westport, Conn.: Meckler, 1993: 111-129. (From an invited presentation to the Computers in Libraries Conference, March 7, 1992, Washington, D.C.)

"Technical Processing of Electronic Journals." Library Resources and Technical Services, 36:4 (Oct. 1992): 470-477

"Retrospective Conversion of Serials: Implementing the MARC Holdings Format." Technical Services Quarterly, 9:3 (Oct. 1992): 41-54 (Based on June 1991 ALA presentation.)

"State Library Associations: How Well Do They Support Professional Development?" with Donald J. Kenney; RQ 31 (spring 1992): 377-386

"Electronic Journals: Considerations for the Present and the Future," guest editor; authored "Technical Services for Electronic Journals Today," Serials Review 17:4 (1991): 77-78, 84-86

"Embracing the Electronic Journal: One Library's Plan" A Changing World: Proceedings of the North American Serials Interest Group. New York, Haworth: 1991: 97-108. (Based on plenary paper presented to NASIG, June 1991, Brock University.)

"Librarians in Academic Limbo: Support for Scholarship," with Donald J. Kenney; Southeastern Librarian 39 (winter 1989): 139-141

"Support for Publishing at Academic Libraries: How Much Exists," with John Cosgriff and Donald J. Kenney, Journal of Academic Librarianship 16 (May 1990): 94-97

Report of the Database of Databases Task Force: A University Resource Directory, (contributor). Blacksburg, Va.: Virginia Polytechnic Institute and State University, Oct. 21, 1987. (ERIC doc. 288549)

Catalog of the Louis Conrad Rosenberg Collection. Eugene, OR: Special Collections Division, University of Oregon Library, 1978.


Presentations (selected)

Does Open Access Threaten Your Intellectual Property?, Background Session for the Choices and Challenges Forum: Intellectual Property in the Digital Age, Virginia Tech, Feb. 27, 2014.

ETD Survey: Baseline Data, Progress Toward Providing the ETDs of Today for the Researchers of Tomorrow Coalition for Networked Information, Dec. 12, 2013. Washington, DC.

Graduate Student Publishing and Open Access: Understanding the Digital Landscape of Open Access Publishing for Theses and Dissertations. Oct. 29, 2013, University of Virginia. podcast

Open Access Week at Virginia Tech, Oct. 21-25, 2013.

Comprehensive Study of National ETD Practices, with Shannon Stark (University of North Texas). USETDA 2013, Claremont, CA, July 24, 2013.

Do Open Access ETDs Affect Publishing Opportunities in the Sciences? Findings from the 2012 Survey of Academic Journal Editors. CNI, Washington, DC, Dec. 12, 2012.

Food and Family in 19th Century Southwest Virginia as told through Nannie Figgat’s Diary, Recipes, and Correspondence, with Dr. Jean Robbins. Civil War Round Table (Roanoke, VA), April 8, 2014; Sons of Confederate Veterans (Roanoke, VA), Feb. 24, 2014; Ephemera Society, Old Greenwich, CT, March 15, 2014; Roanoke Public Library, Sept. 10, 2013; Fincastle Public Library: United Daughters of the Confederacy, Fincastle Chapter 797, Nov. 3, 2012; Botetourt County Historical Society, June 2, 2011; Roanoke Country Club: Peacock-Harper Culinary History Friends, Nov. 19, 2010.

An Investigation of ETDs as Prior Publications: Preliminary Findings from the 2011 NDLTD Publishers' Survey [of Science Journal Editors]. 14th International Symposium on ETDs, Lima, Peru. Sept. 2012.

Publishers Say YES to ETDs: The 2011 NDLTD Survey Results. US ETD Association 2012 Conference, Boston, MA.

Copyright in Scholarship & Instruction and an Open Access Primer. Virginia Tech: Faculty Development Institute, Feb. 7, 2012.

PLN Members and the Association of Research Libraries' Digital Preservation Survey: Preliminary Findings. Vancouver, British Columbia: Private LOCKSS Network Community Meeting, Oct. 23, 2011.

Distributed Digital Preservation ETD Workshop, with Martin Halbert. Cape Town, South Africa: 14th International ETD Symposium, Sept. 16, 2011.

ETDs as Prior Publications: The 2011 Publishers’ Survey. Dallas, TX: Texas ETD Conference, Feb, 24, 2012. Arlington, VA: CNI Fall Membership Meeting, Dec. 12, 2011. Cape Town, South Africa: 14th International ETD Symposium, Sept. 15, 2011.

Copyright for Scholarship and Teaching. Faculty of the Edward Via College of Osteopathic Medicine, Dec. 7, 2010.

13th International Symposium on ETDs, Austin, TX, 2010.

Collaborative Preservation of ETDs: The MetaArchive Cooperative and LOCKSS. 1st Canadian ETD & Open Repositories Workshop, Carleton University, Ottawa, May 11.

Surveys of Digital Preservation Practices and Priorities: Findings of the MetaArchive Cooperative with Katherine Skinner (Emory). Library of Congress Digital Preservation Partners (NDIIPP) Meeting: Connecting Collections, Washington, DC, June 24, 2009.

12th International Symposium on ETDs, University of Pittsburgh, June 10-12, 2009

Avoiding the Calf-Path: Digital Preservation Readiness for Growing Collections and Distributed Preservation Networks, with Martin Halbert and Katherine Skinner (Emory). 6th IS&T [Society for Imaging Science and Technology] Archiving Conference, Arlington, VA, May 5, 2009.

Distributed Digital Preservation: The MetaArchive Model. with Monika Mevenkamp (Emory). Poster, ACRL 14th National Conference, Seattle, WA, March 14, 2009

Partnerships for Distributed Digital Preservation: MetaArchive Cooperative, with Martin Halbert (Emory); Mark Stoffan (FSU). CNI Fall 2008 Task Force Meeting, Washington, DC, Dec. 8, 2008.

Growing the MetaArchive Cooperative with ETDs. Library of Congress Digital Preservation Partners (NDIIPP) Meeting, Arlington, VA, July 10, 2008.

Maintaining the Light: Distributed Digital Preservation of ETDs. 11th International Symposium on Electronic Theses and Dissertations, Robert Gordon University, Aberdeen, Scotland, June 5, 2008.

Open Access and Compliance with NIH Public Access Policy.VT Faculty Senate, April 8, 2008.

The NDLTD and a History of ETDs. Ohio Electronic Theses & Dissertations Association, Dublin, Ohio, March 28, 2008.

Distributed Digital Preservation Networks--Across a Region, Across a State: Stretching LOCKSS, with Martin Halbert, Aaron Trehub. SCHEV Library Advisory Committee, Christopher Newport University, March 14, 2008.

Toward the Future with Retrospective Hindsight. 10th International Symposium on Electronic Theses and Dissertations, Uppsala Universtet, Uppsala, Sweden, June 14, 2007.

A Practical, Working and Replicable Approach to Digital Preservation: The MetaArchive of Southern Digital Culture. CNI Fall 2006 Task Force Meeting, Washington, DC, Dec. 4, 2006. Handout

VT-ETD System: Open Source. ETD 2006 U.S. Regional Conference, University of Missouri, St. Louis, Oct. 27, 2006.

An ETD Sampler. JISC/CNI (Joint Information Systems Committee/Coalition for Networked Information) Biennial Meeting: Envisioning Future Challenges in Networked Information, York, England, July 6, 2006.

Collaborative Digital Preservation with LOCKSS. TRLN Symposium, University of North Carolina, Chapel Hill, November 1, 2005.

A Practical, Working and Replicable Approach to ETD Preservation, with Catherine M. Jannik and Robert H. McDonald. 8th International Symposium on Electronic Theses and Dissertations, University of New South Wales, Sydney, Australia. Sept. 29, 2005. Acrobat

Full Disclosure: How Authors and Readers Really Feel about ETDs. 8th International Symposium on Electronic Theses and Dissertations, University of New South Wales, Sydney, Australia. Sept. 28, 2005. Acrobat

MetaArchive of Southern Digital Culture. National Digital Strategy Advisory Board, Library of Congress NDIIPP (National Digital Information Infrastructure and Preservation Program) Washington, DC, July 14, 2005.

Cooperative Digital Preservation through LOCKSS. VIVA Steering Committee and the Virginia State Council for Higher Education Library Advisory Committee, Virginia State University, Petersburg, June 10, 2005.

Eleanore Pettersen Architectural Archive. Virginia State Historical Records Advisory Board, College of William and Mary, May 20, 2005.

National and International Trends in Electronic Theses and Dissertations. Cornell Conference on Open Access Scholarship, May 9, 2005.

"ETDs for Rookies," [contributor] May 3; "Preserving ETDs" [organized, moderated panel], May 5, 2005; ETDs 2004: 7th International Symposium, University of Kentucky.

Electronic Theses and Dissertations: Locally, Nationally, and Internationally Networked. Plenary presentation for the Society of College, National and University Libraries (SCONUL), Brighton, England, April 8, 2005.

Forgotten Architects and Design Professionals. Virginia Humanities Conference, Ferrum University, March 18, 2005.

Electronic Theses and Dissertations: An American Perspective. Future of Scholarship in the Digital Age JISC/CNI, Brighton, England, July 8, 2004.

Legal Tightrope Walking: Copyright and Fair Use in Digital Libraries, WebCT and Other Online Resources. National Library Week, Radford University, April 21, 2004.

Legal Issues in Developing Digital Libraries<./a> Appalachian College Association Annual Meeting for Library Public Services, Virginia Higher Education Center, Abingdon, March 23, 2004.

Women with T-Squares: Developing a Regional Perspectiv.e Consortium of Regional Humanities Centers, Lincoln, NE, Nov. 20, 2003. Acrobat

The NDLTD and Issues of Long Term Preservation and Archiving: It's about time! Berlin, Germany: ETDs 2003, May 22, 2003. Acrobat

Culinary History Collection at Virginia Tech, with Caryl Gray. Virginia Association for Family and Consumer Sciences, Hotel Roanoke, March 28, 2003. Acrobat

ETDs: Building an Institutional Asset Georgia Southern University, Statesboro, Feb. 28, 2003.

Library Issues and Responsibilities: Theses Come Off the Shelf to Become Institutional Assets. American Library Association Midwinter Conferece, Philadelphia, PA, Jan. 25, 2003.

NDLTD and the ETD Initiative: Enhancing Graduate Education, with Ed Fox and David Pluska, Ohio State University/Virginia Tech Video Conference, Oct. 24, 2002. Acrobat

Excited About Research: Women with T-Squares: Tracing Forgotten Architects and Design Professionals. Association of College and Research Libraries, Charlotte, NC, April 11, 2003. Acrobat

Theses Come Out of the Attic to Become an Institutional Asset. Society of American Archivists, Birmingham, AL, Aug. 24, 2002. Acrobat

Implementing ETDs: Turning Ideas into Reality, ETDs: Building an Institutional Asset for a Global Context, with Joan Lippincott. 4th International JISC/CNI Conference, Edinburgh, June 26, 2002.

Copyright: Practical Applications for the Future Professoriate. Graduate School, Virginia Polytechnic Institute and State University, April 3, 2002. Acrobat

Legal Issues in Developing Digital Libraries: Is it Funambulism? ALICE: Appalachian Library Information Cooperative Endeavors, Library Directors' Retreat, Nov. 9, 2001, Johnson City, TN. Acrobat

Electronic Theses and Dissertations, with John Hagen (WVU) and Nan Seamans (VT). 21st Annual Charleston Conference: Issues in Book and Serial Acquisitions, Nov. 1, 2001. Acrobat

Access to Electronic Resources: Archives and Theses Come out of the Attic. Virginia Library Association, Oct.19, 2001, Richmond, VA.

Status of the NDLTD: Networked Digital Library of Theses and Dissertations. CNI: Coalition for Networked Information Spring Task Force Meeting, Washington, DC, April 9, 2001. Acrobat

ETD Metadata Meets MARC at Virginia Tech. 4th International Conference on ETDs, Cal Tech, March 23, 2001. Acrobat

What to Expect from ETDs: Library Issues and Responsibilities. 4th International Conference on ETDs, Cal Tech, March 24, 2001. Acrobat

ETDs @ VT and Beyond: Electronic Theses and Dissertations. Arizona State University, Jan. 22, 2001.

Perspectives on ETDs: Library Issues and Responsibilities. Article OCLC Distinguished Seminar Series, Nov. 7, 2000. Acrobat

What It Takes to be a Digital Library: Theories and Concepts. Iowa Library Association, Ames, Oct. 18, 2000.

Perspectives on ETDs.
Learning 2000: Reassessing the Virtual University, Sept. 28, 2000, Hotel Roanoke.

Open Archives Initiative.
Back to the Future: Publishing for the Third Millennium, Society for Scholarly Publishing Conference, Baltimore, MD, June 1, 2000.

Assessing Technology-based Projects for Faculty Evaluations: Virginia Tech's University Libraries' Faculty Perspectives. Library Faculty Association, May 11, 2000. (survey data)

ETD Implementation: The Two Virginias & Their Strategies for Successfully Requiring Electronic Submissions of ETDs, Acrobat with John Hagen, 3rd International Symposium on ETDs: Applying New Media to Scholarship, March 16, 2000; University of South Florida, St. Petersburg, Florida.

The digital library - without a soul can it be a library? Acrobat Books and Bytes: Technologies for the Hybrid Library, VALA 2000 Conference (Victorian Association for Library Automation, Melbourne, Australia), Feb. 17, 2000. www.vala.org.au/vala2000/2000pdf/McMillan.PDF

ETDs: Practical, Operational, and Technical Issues for Universities Implementing Electronic Theses and Dissertations Conference on Preservation and Access for Electronic College and University Records, (with Len Peters, Dean, VT Graduate School), Mesa, Arizona (Arizona State University: sponsor) Oct. 8, 1999.

Case Western Reserve University, Digital Library Symposium, Acrobat
      What to Expect from ETDs: If you build it, they will use it, Sept. 21, 1999.
      What to Expect from ETDs: Library Issues and Responsibilities, Sept. 22, 1999.

Using Technology for Distributed Education: The Library. National Communication Association Summer Conference: Communication and Technology, Northern Virginia Center, July 22, 1999. Acrobat

Electronic Theses and Dissertations: Eliminating Borders. Rare Books and Manuscripts Conference: Border Crossings: Exploring New Territories for Special Collections, June 22, 1999, McGill University, Montreal, Quebec, Canada. Acrobat

Theses and Dissertations in the Digital Library. CNI Spring 1999 Task Force Meeting, Washington, DC, April 26, 1999, with Ed Fox.

Put the Library in Digital Library. Association of College and Research Libraries' biennial conference, 'Racing Toward Tomorrow, Detroit, April 9, 1999. [See also publication: Digital Libraries Support Distributed Education above. Acrobat

Libraries as Scholarly Publishers
University of Tennessee at Knoxville's Electronic Academy March 24, 1999.

Evolving Genre of Electronic Theses and Dissertations. Acrobat 32nd Hawaii International Conference on System Sciences, Maui, Jan. 7, 1999. (based on proceedings prepared with Ed Fox and John Eaton)

Library Services and Resources for the University Community. SEBIB Library Directors' Seminar: Strategie sur la bibliothèque virtuelle dans le contexte actuel: Séminaire residentiel de formation à l'intention de directeurs de grandes bibliothèques suisse, Jongny, Switzerland, Oct. 23, 1998. (text and some illustrations) Acrobat

Scholarly Communications. Learning Online Conference, Hotel Roanoke, June 21, 1998.

Digital Libraries in Practice Issues and Ideas: VT's Scholarly Communications Project. Digital Library Research Group, College of Library and Information Services, University of Maryland College Park, March 25, 1998.

Digital Dissertations: The Virginia Tech Initiative . Issues in Science and Technology Librarianship, American Library Association Midwinter, New Orleans, Jan. 10, 1998.

Technology Initiatives and Organizational Change: Higher Education in a Networked World, CAUSE '97, Orlando, Florida, Dec. 4, 1997; with Joanne Eustis, (slides). Acrobat

Libraries Address the Challenges of Asynchronous Learning, 3rd International Conference on Asynchronous Learning Networks, New York, Oct. 1997; with Joanne Eustis. Acrobat

Electronic Journals and Scholarly Communications" Legal Periodicals Past and Future: annual conference of the American Association of Law Libraries, July 20, 1997, Baltimore, MD. Acrobat

Electronic Theses and Dissertations: Unlocking Access to Graduate Research. Teaching and Learning in Cyberspace: CAUSE/CNI Southeast Regional Conference, Sept. 12, 1996, Roanoke VA.

VT Scholarly Communications. CAUSE/CNI Southeast Regional Conference, [organized and presented half-day preconference workshop] New Media Center, Newman Library, Virginia Tech; Sept. 11, 1996.

Developing Digital Libraries. Networked Information: Challenges and Solutions: CAUSE/CNI Northeast Regional Conference, with David Seamans (UVa EText Center), May 30, 1996, Philadelphia, PA.

Digital Images and Special Collections on the World Wide Web. Mid-Atlantic Regional Archives Conference, May 3, 1996, College Park, MD.

VIVA Special Collections: Web Design and Content Considerations. Mid-Atlantic Regional Archives Conference, May 3, 1996, College Park, MD; with Betsy Pittman (VCU Special Collections).

Scholarly Communications: A Digital Library in the Changing Academy. Electronic Library: Administrative Issues for Organization & Access Institute, ALA/ALCTS, April 26, 1996, Boston, Mass.

A New Service from Libraries: Electronic Publishing. Continuity and Transformation--The Promise of Confluence, 7th ACRL National Conference, Mar. 30, 1995, Pittsburgh (published in the conference proceedings).

The Library in the Electronic Age. American Association of University Women, Jan. 24, 1995, Blacksburg, VA.

The Scholarly Communications: Publishers and Librarians. Scholarly Publishing on the Electronic Networks--Filling the Pipeline and Paying the Piper: ARL/AAUP Conference, Nov. 6, 1994, Washington, D.C. (published in the conference proceedings)

From Virtual Libraries to Working Reality: The Challenge to Just Do It! > Electronic Library: Administrative Issues for Organization & Access Institute, ALA/ALCTS, Oct. 29-30, 1994, San Antonio. [institute moderator]

Electronic Scholarly Communications and Libraries. Networked Information, Discovery, and Retrieval (SIGNIDR): Special Interest Group, Aug. 4, 1994, Mitre, Corp., McLean, Va., with James Powell.

Electronic Journals and Virginia Tech Today. Arizona State Library Association, Dec. 3, 1993, Tucson, June 27, 1993; and, ALA ALCTS Serials Section, June 27, 1993, New Orleans, La.

Cataloging CD-ROMS: Serials? Computer files? Serials Files? Computerials? North American Serials Interest Group, Cataloging Electronic Serials: Today and Tomorrow, June 12, 1993, Brown University

Acquiring and Accessing Electronic Publications. North Carolina Library Association, Resources and Technical Services Section, Oct. 22-23, 1992, Durham

MARC Holdings: What Could the Future Hold? ALA Serials Section, June 29, 1992, San Francisco (requested for publication by Library Acquisitions: Practice and Theory)

After a Year's Experience with Electronic Journals. Electronic Journals: Library Implications of a New Format, District of Columbia Library Association, Library Technology Interest Group, May 21, 1992.

Embracing the Electronic Journal: One Year Later. joint meeting of the Southeastern Library Association and the Louisiana Library Association, March 19, 1992, New Orleans, La.

Electronic Journals: Access through Libraries. Computers in Libraries Conference, March 7, 1992, Washington, D.C. (rewritten and published as a chapter, see above)

Electronic Journals in Technical Services . LITA/ALCTS Serials Automation Interest Group, ALA Midwinter, Jan. 26, 1992, San Antonio (requested for publication by Library Resources and Technical Services; see publications above)

Serials Retrospective Conversion: Implementing the MARC Holdings Format. LITA/ALCTS Retrospective Conversion Discussion Group, June 30, 1991, Atlanta, Ga. (requested for publication by Technical Services Quarterly; see publications above)

Applying Z39.44-1986. ALCTS Committee to Study Serials Standards, June 29, 1991, Atlanta, Ga.

Embracing the Electronic Journal: One Library's Plan. NASIG Conference, Trinity University, June 17, 1991, San Antonio, Tex.

Development and Application of the USMARC Format for Holdings and Locations at University Libraries Virginia Polytechnic Institute and State University. Virginia VTLS Users Group, Oct. 26, 1988, Norfolk, Va.


Poster Sessions, Slide Shows, etc.

Remembering the Miller & Rhoads Tea Room, Roanoke Country Club, Oct. 12 and 26, 2012.

10th Anniversary Celebration of the Peacock-Harper Culinary History Collection PHCHC, 2000-2010 [.mov]; 5-minute History, Roanoke Country Club, March 12, 2010.

Distributed Digital Preservation: The MetaArchive Model, with Monika Mevenkamp. Acrobat ACRL 14th National Conference, Seattle, WA, March 14, 2009.

MetaArchive of Southern Digital Culture. Acrobat Library of Congress NDIIPP (National Digital Information Infrastructure and Preservation Program) Partners Meeting, Airlie, VA, July 12, 2005. Poster at Airlie

"The VT ETD Library: Some Recent Data," and poster session presentor with Ed Fox at the US Dept. of Education's Fund for the Improvement of Secondary Education annual grant directors' meeting, Crystal City, Virginia, April 1, 1997. Acrobat

"Progress toward the Networked Digital Library of Theses and Dissertations" for the ACRL Science and Technology Sections meeting at the American Library Association Midwinter Conference, Jan. 10, 1998.

Panel member of "Lessons Learned" for the Working Group on Electronic Theses, Dissertations, and Technical Reports of the SURA/SOLINET Monticello Electronic Library Project, Aug. 12, 1994 (re scholarly publishing)

"Sci/Tech Electronic Journals--Production and Access," discussion leader with Ron Gardner, OCLC, for the ACRL Science and Technology Section, ALA San Francisco, June 28, 1992

Participant in the OCLC experiment: cataloging computer files via the Internet, April-June 1992

Panel member for Library Faculty Association program on "Publishing Library Research," Nov. 15, 1991, with Paul Metz and Glenn McMullen

Workshop co-leader with Gary McCombs (National Agricultural Library) on "Applications of the USMARC Format for Holdings" at the LITA MARC Holdings Preconference, June 28, 1991, Atlanta, Ga. and for the North American Serials Interest Group annual conference, June 17, 1990, Brock University, St. Catharines, Ontario, Canada

Poster session: "Serials on CD" at the Eastern Regional VTLS Users Group Meeting, March 8, 1991, Williamsburg, Va.

Discussion leader for Serials Control Interest Groups: "MARC Holdings" and "Online Check-In," at the Eastern Regional VTLS Users Group Meeting, March 8, 1991, Williamsburg, Va.


Grants, Consulting, and other Service Activities

Grants

ETD Lifecycle Management. Institute for Museum and Library Services (IMLS) to MetaArchive partners to study and address preservation and curation challenges presented by ETDs. 2011-2014: $268,458.

Chronicles in Preservation. National Endowment for the Humanities (NEH) to Educopia partners to study, document, and model distributed preservation of digitized and born-digital newspapers using collaborative and techniques and methodologies. 2011-2014: $300,000.

MetaArchive Cooperative. Library of Congress: National Digital Information Infrastructure Preservation Project (NDIIPP) with Emory (lead), Auburn, Florida State, Georgia State, and Louisville. Build a distributed digital preservation community. 2004-2011: $1,125,000.

Improve Online Access to the International Archive of Women in Architecture (IAWA).
Beverly Willis Architecture Foundation. 2008. $10,000

MetaArchive of Southern Digital Culture
Library of Congress: National Digital Information Infrastructure Preservation Project (NDIIPP) with Emory (lead), Auburn, Florida State, Georgia State, and Louisville. Create redundant, distributed dark archives. 2004-2007: $600,000.

Improve Access to IAWA Collections
Beverly Willis Architecture Foundation. Provide curatorial support for the International Archive of Women in Architecture. 2005. $2,000

Democratizing Access to Archives: Developing the Digital Library for the South Atlantic Humanities Center.
ASPIRES grant with Dr. Anita Puckett (Center for Interdisciplinary Studies; VT co-director, South Atlantic Humanities Center) to develop XML EAD software for Virginia Tech and the South Atlantic Humanities Center Digital Library. 2003 - 2004. $60,000. Final ASPIRES Report, April 2005. Acrobat

Women with T-Squares: Tracing the Forgotten Architects and Design Professionals.
ASPIRES grant to identify and locate women in architecture and other built environment design professionals in the South Atlantic region and add this information to an improved IAWA Biographical Database. 2003. $20,000

"Virginia Heritage Project."
National Endowment for the Humanities grant with special collections librarians at VIVA institutions to create a union database of EAD finding aids to collections that document African-American history and culture in Virginia. August 2001 - December 2002. $250,000

SARHC: South Atlantic Regional Humanities Center Virginia Tech, Virginia Foundation for the Humanities and the University of Virginia.

U.S. National Science Foundation, "DLNET: A Digital Library Network for Engineering and Technology"
Dr. Saifur Rahman, Alexandria Research Institution (ARI) of Virginia Tech. 2000-2001. $600,000 https://www.fastlane.nsf.gov/servlet/showaward?award=0085849

U.S. Dept. of Education, FIPSE Program, "Improving Graduate Education with a National Digital Library of Theses and Dissertations," with Dr. John Eaton and Dr. Edward A. Fox, 1996-99. $208,040.

SURA, "Development and Beta Testing of the Monticello Electronic Library Thesis and Dissertation Program," with Dr. John Eaton and Dr. Edward A. Fox, 1996-97. $90,117 http://www.ndltd.org/pubs/FIPSEfr.pdf


Editorial Boards

EQ: Educause Quarterly, 2004-2006
"Scholarly Communications," College and Research Libraries, 1999-2001
Serials Review, 1991-1999
Virginia Librarian, Virginia Librarian Association, 1991-1992
BiblioTech, Virginia Polytechnic Institute and State University, University Libraries, 1989-1991
Women's Network News. Virginia Polytechnic Institute and State University. 1984-1988


Consulting

Digital Library Federation. Technical Advisory Committee: Open Archives Initiative (IMLS Grant). 2005/06

WCET (Western Cooperative for Educational Telecommunications) Learning Object Repository Research, national advisory group, 2003/04

Institute for Museum and Library Services, National Leadership Grants Panel on Preservation or Digitization Program, Washington, DC. 2002, 2004, 2006, 2010,

ETDs for Libraries:
Onsite at: University of South Florida (2009), Arizona State University Graduate Council, Georgia Southern University, Brigham Young University, University of North Carolina at Greensboro, Case Western Reserve University, University of South Carolina, College of William and Mary, Pennsylvania State University, Worchester Polytechnic Institute, University of Florida, Gainsville, Michigan Tech, Vanderbilt, etc.1997-to date.
Association of College and Research Libraries Conference Roundtable, Charlotte, NC, April 12, 2003. Handout

Hosted: Clemson University, Mississippi State University, Naval Post Graduate School, Rhodes University (South Africa), SUNY Buffalo, University of New Brunswick, Wake Forest University, Virginia Commonwealth University, Virginia Military Institute,

CIA Librarians: Staff Readiness Program sponsored by MITRE
Met with staff from CIA and MITRE to discuss "From Traditional Technical Services Librarian to Digital Librarian," Feb. 27, 1996, McLean, VA

CNI. "Cost Centers and Measures in the Networked Information Value-Chain" July 24, 1995, NY, NY

Consultant to the Library, University of Nevada, Las Vegas, to prepare survey instrument for "Electronic Journals in ARL Libraries," Sept. 1993; and to the Association of Research Libraries, Systems and Procedures Exchange, for its SPEC kit on the handling of electronic journals in ARL libraries, 1992. Published as SPEC Kit 201, Electronic Journals in ARL Libraries: Policies and Procedures, and SPEC Kit 202, Electronic Journals in ARL Libraries: Issues and Trends. Washington, D.C.: Association of Research Libraries, Office of Management Services, Aug. 1994

Consultant on AMIGOS grant awarded the Library, University of Nevada, Las Vegas, to study the impact of electronic publications on university libraries' technical services' operations, 1992

Project Coordinator for southwest Virginia on the National Endowment for the Humanities funded Virginia Newspaper Project awarded to the Virginia State Library and Archives, June 1992.

Consultant to Faxon Co. for its preparation of a National Pattern Database using MARC holdings records, 1992

Consultant to OCLC (Online Computer Library Company) and the Virginia State Library and Archives to use MARC (MAchine Readable Cataloging) holdings records for union listing and Virginia's online library network, June 1991 to June 1993.


Participation in Professional Organizations

Committees, Appointments, and Elected Offices

Current

ANADP Program Committee, Aligning National Approaches to Digital Preservation: An Action Assembly. Biblioteca de Catalunya (National Library of Catalonia), November 18-20, 2013

National Digital Stewardship Alliance
      Content Working Group
            News, Media, and Journalism Team

MetaArchive Cooperative
      Steering Committee, 2004 to date
      Content Committee

NDLTD: Networked Digital Library of Theses and Dissertations
      Executive Board, 2003/04 to date
      Preservation Liaison to MetaArchive Cooperative
      Prior Publications Working Group [see publications/presentations above] 2009/10-2013
      Strategic Planning

CTRNet: Crisis, Tragedy, and Recovery Network (NFS grant)
      Advisory Board, 2009/10 to date

Previously

Association for Library Collections and Technical Services (ALA)
      Serials Cataloging Institute Planning Committee, 1994-1996
      Electronic Library:
    Administrative Issues for Organization and Access Institute, 1993-1996:
       Planning Committee
          Oct. 1994, San Antonio Institute, Moderator
         May 1996, Boston Institute, Faculty member

Association of College and Research Libraries
      Contributed Papers Committee, 2009/10-2010/11

Association of Southeastern Research Libraries
      Research Data Coordinating Committee, 2011
      Information Technology/Digital Initiatives Interest Group, 2009/10
      The Civil War in the American South (a.k.a. Intellectual Underpinnings of the American Civil War), 2008/09-2010/11
      Committee on Electronic Archives, 1996 - 1998
      Committee on Special Collections, 1996 - 1998

CONSER
      Electronic Resources Task Force, 1995

International Archive of Women in Architecture
      Archivist and Executive Board member, 1996-2002, 2005-2007

NDLTD: Networked Digital Library of Theses and Dissertations
      Executive Board; Secretary, 2003/04-2008/09
      Steering Committee member, 1997-2003
      Conference Program Planning Committees, 1997-2006

OCLC
      Resource Sharing Advisory Committee, 1993 - 1996

Scholarly Communications Committee (ALA), 1991-1995
      LITA/ALCTS Serials Automation Interest Group, 1987-1990

Society for Scholarly Publishing
      Annual Conference Program Planning Committee: 1999/2000
      Panel organizer and moderator:
          "Library Collection and Access Issues in the Third Millennium," June 1, 2000
         "Archiving Digital Content," June 2, 2000

Southeastern Universities Research Association
      Monticello Electronic Library, 1994-1997
          Steering Committee, 1995/96

Victorian Association for Library Automation [Australia]: Conference Program Committee, 2001-2004

VIVA: Virtual Library of Virginia
      VHP: Virginia Heritage Project, 1999-2007
      Special Collections Committee, 1995-1999
      Web Design Team, 1996/1997


Memberships [recent] in National Professional Organizations

American Library Association1979 to date
Association of College and Research Libraries (ACRL) 1979 to date
Association for Library Collections and Technical Services (ALCTS)1982-1995
Library and Information Technology Association (LITA) 1985-1993
Junior Members Round Table (JMRT) 1982-1988
North American Serials Interest Group (NASIG) 1990-1996

Service to Virginia Tech


Commission on Graduate Studies and Policies, 2005/06 - 2007/08
Committee on Faculty Ethics, 2000/021-2002/03
Dean of University Libraries Search Committee, 1994/95, 2010/11
Dean of Libraries's Five-Year Review Committee, 1999/2000
Faculty Review Committee, 1996/97-1998/99
Faculty Senate, 2003/04-2007/08
Information Systems Strategic Planning, 1995/96
     Digitizing Images Tactical Plan
     Digital Library Tactical Plan
Parking Committee, 1991/92-1994/95, chair: 1994/1995
Promotion and Continued Appointment Committee, 1999/2000, 2003/04 - 2005/06, 2007/08-2009/10
Transition to Digital, Advisory Group, Legal Issues Working Group, 2000/01-2001/02
Intellectual Property Committee, 2012/13 to date
Virginia Tech Intellectual Properties, Inc. (VTIP) Board, 2006/07-2012/2013
     Audit Committee, 2010/11-2012/13
Women's Network News, Editorial Board, 1984-1988

http://scholar.lib.vt.edu/staff/gailmac/Gailsresume.html
updated in progress, July 3, 2014 GMc