Gail McMillan

Associate Professor, University Libraries
Virginia Polytechnic Institute and State University

Director, Digital Library and Archives
including Scholarly Communications and Special Collections

Résumé Table of Contents

Education

Employment History

Publications Related to Librarianship

Invited Presentations
additional presentations on the World Wide Web/Internet

Grants, Consultant Services, Panels, and other Service Activities

Grants and Contracts

Consulting

Editorial Boards

Panels, Poster Sessions, Workshops, Demonstrations, and more

Recent Participation in National Professional Organizations

Memberships in National Professional Organizations

Education

MLS University of Maryland, College Park, 1981
emphasis: rare books, manuscripts, archives

MA University of Maryland, College Park, 1981
emphasis: early American history

BA University of California, Riverside, 1972
major: American history; minor: education

Employment
University Libraries
Virginia Polytechnic Institute and State University

July 1995 to date Head
Special Collections Department Associate Professor

Jan. 1994 to date Director
Scholarly Communications Project Associate Professor

Oct. 1991-Aug. 1994 Team Leader
Serials Cataloging/Maintenance
Cataloging Department Assistant Professor, 1986-1993; promoted to Associate Professor, spring 1993

Dec. 1986-Sept. 1991: Team Leader
Online Maintenance
Bibliographic Services Department Assistant Professor

July 1985-Dec. 1986 Acting Head
Bibliographic Services Department Instructor promoted to Assistant Professor, spring 1986

Jan. 1983-July 1985 Coordinator
Serials Retrospective Conversion Project
Serials Department Instructor

Aug.-Dec. 1982 Assistant Serials Cataloger
Serials Department Instructor

Jan.-July 1982 Library Clerk
Special Collections Division
Employment History: Other

Jan.-Dec. 1981 Assistant Archivist, Smithsonian Institution, Washington, D.C.

Oct. 1979-Jan. 1981 Graduate Student Assistant, Special Collections Department, McKeldin Library, University of Maryland, College Park

Aug. 1977-July 1979 Library Administrative Assistant, Special Collections Division, University of Oregon Library, Eugene

Employment	University Libraries Virginia Polytechnic Institute and State University
July 1995 to date	Head Special Collections Department	Associate Professor
Jan. 1994 to date	Director Scholarly Communications Project	Associate Professor
Oct. 1991-Aug. 1994	Team Leader Serials Cataloging/Maintenance Cataloging Department	Assistant Professor, 1986-1993;	promoted to Associate Professor, spring 1993
Dec. 1986-Sept. 1991:	Team Leader Online Maintenance Bibliographic Services Department	Assistant Professor
July 1985-Dec. 1986	Acting Head Bibliographic Services Department	Instructor	promoted to Assistant Professor, spring 1986
Jan. 1983-July 1985	Coordinator Serials Retrospective Conversion Project Serials Department	Instructor
Aug.-Dec. 1982	Assistant Serials Cataloger Serials Department	Instructor
Jan.-July 1982	Library Clerk Special Collections Division
Employment History: Other
Jan.-Dec. 1981	Assistant Archivist, Smithsonian Institution, Washington, D.C.
Oct. 1979-Jan. 1981	Graduate Student Assistant, Special Collections Department, McKeldin Library, University of Maryland, College Park
Aug. 1977-July 1979	Library Administrative Assistant, Special Collections Division, University of Oregon Library, Eugene

Publications Related to Librarianship: "[Digital] Libraries Support [Distributed] Education" in Racing Toward Tomorrow: Conference Proceedings Association of College and Research Libraries 9th National Conference (local pdf file prepared prior to the conference for panel responses at the time of presentation); "Evolving Genre of Electronic Theses and Dissertations" 32nd Hawaii International Conference on System Sciences, 1999, with Ed Fox and John Eaton [see also presentation file]; Transforming Libraries 7: Issues and Innovations in Electronic Theses and Dissertations, Association of Research Libraries, October 1998, George J. Soete, Gail McMillan, ed. advisor; "Diversity of Donations: 10 Highlights from the Archive," IAWA (International Archive of Women in Architecture) Newsletter, No. 10 (fall 1998): 2-5;; "Digital Content: The Scholarly Communications Project, " chapter in press for The Evolving Virtual Library, edited by Dr. Laverna Saunders for Information Today, [1999].; "Libraries Address the Challenges of Asynchronous Learning," Journal of Asynchronous Learning, Vol. 2, issue 1, March 1998; with Joanne Eustis.; "Electronic Theses and Dissertations: Merging Perspectives," invited chapter in Electronic Resources: Selection and Bibliographic Control, Pattie, Ling-yuh W. (Miko), and Bonnie Jean Cox, eds. New York: Haworth, 1997 (105-125). [Simultaneously published in Cataloging and Classification Quarterly, 22(3/4)]; "A New Service from Libraries: Electronic Publishing," in Continuity & Transformation: The Promise of Confluence: Proceedings of the Seventh National Conference of the Association of College and Research Libraries, Richard AmRhein, ed. Chicago: ACRL, 1995; p. 257-266). [Based on a paper presented for "Technology and the Service-Centered Library," March 30, 1995, Pittsburgh]; "Scholarly Communications Project: Publishers and Libraries," in Filling the Pipeline and Paying the Piper: Scholarly Publishing on the Electronic Networks, Washington, D.C.: ARL, 1995; p. 135-145. (Based on a paper presented for "In the Scholarly Pipeline" at the fourth symposium of the ARL/AAUP, Nov. 6, 1994, Washington, D.C.); Report of the Scholarly Communications Task Force, principal author, with James Powell, Maggie Zarnoski, and Paul Metz. Blacksburg, Va.: University Libraries, May 1994 [updated June 24, 1994] http://scholar.lib.vt.edu/reports/task-force.html; "Cataloging CD-ROMs: Serials? Computer Files? Serials Files? Computerials?" New Scholarship: New Serials. Proceedings of the North American Serials Interest Group, Inc. New York: Haworth, 1994; p. 87-101; and simultaneously in The Serials Librarian, 24 no.3/4 (1994). (Based on paper presented at a plenary session of the annual meeting, June 1993, Brown University); New Scholarship: New Serials. Proceedings of the North American Serials Interest Group, Inc. New York: Haworth, 1994. Simultaneously published in The Serials Librarian, 24 no.3/4 (1994). Co-edited with Marilyn Norstedt andp repared electronic version for NASIGNet.; Coded Holdings Manual: Applications of the USMARC Format for Holdings and Locations at University Libraries, 3rd ed. Blacksburg, Va.: University Libraries, 1993. [1st ed. 1989, 2nd ed. 1991]; "Electronic Journals: Access through Libraries," in The Virtual Library: Visions and Realities. Westport, Conn.: Meckler, 1993; p. 111-129. (rewritten from an invited presentation to the Computers in Libraries Conference, March 7, 1992, Washington, D.C.); "Technical Processing of Electronic Journals," Library Resources and Technical Services, 36, no. 4 (Oct. 1992):470-477; "Retrospective Conversion of Serials: Implementing the MARC Holdings Format" Technical Services Quarterly, 9, no. 3 (Oct. 1992):41-54 (rewritten from a June 1991 ALA presentation); "State Library Associations: How Well Do They Support Professional Development?" with Donald J. Kenney; RQ 31 (spring 1992): 377-386; "Electronic Journals: Considerations for the Present and the Future," guest editor; authored "Technical Services for Electronic Journals Today," Serials Review 17 no. 4 (1991): 77-78, 84-86; "Embracing the Electronic Journal: One Library's Plan" A Changing World: Proceedings of the North American Serials Interest Group. New York, Haworth: 1991; p.97-108. (based on plenary paper presented to NASIG, June 1991, Brock University); "Librarians in Academic Limbo: Support for Scholarship," with Donald J. Kenney; Southeastern Librarian 39 (winter 1989): 139-141; "Support for Publishing at Academic Libraries: How Much Exists," with John Cosgriff and Donald J. Kenney, Journal of Academic Librarianship 16 (May 1990): 94-97; Report of the Database of Databases Task Force: A University Resource Directory, Blacksburg, Va.: Virginia Polytechnic Institute and State University, Oct. 21, 1987. (contributor) (ERIC doc. 288549)

Invited Presentations: "Keeping the Library in the Heart of the Digital Library," working title, for plenary presentation at Books and Bytes: Technologies for the Hybrid Library, VALA 2000 Conference (Victorian Association for Library Automation, Melbourne, Australia), Feb. 17, 2000; "ETDs: Practical, Operational, and Technical Issues for Universities Implementing Electronic Theses and Dissertations," Conference on Preservation and Access for Electronic College and University Records, (with Len Peters, Dean, Graduate School), Mesa, Arizona (Arizona State University: sponsor) Oct. 8, 1999; "Perspectives on Electronic Theses and Dissertations" for New Frontiers in Grey Literature: 4th International Conference, Kellog Center, Gallaudet University, Washington, D.C., Oct. 4, 1999. presentation slides latest draft of paper to be published in conference proceedings; "What to Expect from ETDs: If you build it, they will use it." for Case Western Reserve University, Digital Library Symposium, Sept. 21, 1999
"What to Expect from ETDs: Library Issues and Responsibilities" for Case Western Reserve University Library, Sept. 22, 1999; "Using Technology for Distributed Education: The Library" for the National Communication Association Summer Conference: Communication and Technology, Northern Virginia Center, July 22, 1999; Electronic Theses and Dissertations: Eliminating Borders for the 1999 Rare Books and Manuscripts Conference: Border Crossings: Exploring New Territories for Special Collections, June 22, 1999, McGill University, Montreal, Quebec, Canada; "Theses and Dissertations in the Digital Library"
CNI Spring 1999 Task Force Meeting, Washington, DC, April 26, 1999, with Ed Fox.; "Put the Library in Digital Library" keynote for the Association of College and Research Libraries' biennial conference, 'Racing Toward Tomorrow," Detroit, April 9, 1999. [See also preconference publication of full paper called "Digital Libraries Support Distributed Education" above; "Libraries as Scholarly Publishers" for University of Tennessee at Knoxville's Electronic Academy March 24, 1999.; "Evolving Genre of Electronic Theses and Dissertations" for the 32nd Hawaii International Conference on System Sciences, Maui, Jan. 7, 1999. (based on proceedings prepared with Ed Fox and John Eaton); "Library Services and Resources for the University Community" for the Strategie sur la bibliotheque virtuelle dans le contexte actuel: Séminaire residentiel de formation à l'intention de directeurs de grandes bibliothèques suisse, Jongny, Switzerland, Oct. 23, 1998. (text and some illustrations); "Scholarly Communications" for Learning Online Conference, Hotel Roanoke, June 21, 1998.; Digital Libraries in Practice Issues and Ideas: VT's Scholarly Communications Project for the Digital Library Research Group, College of Library and Information Services, University of Maryland College Park, March 25, 1998.; Digital Dissertations: The Virginia Tech Initiative for Issues in Science and Technology Librarianship, American Library Association Midwinter, New Orleans, Jan. 10, 1998.; "Technology Initiatives and Organizational Change: Higher Education in a Networked World,"
CAUSE '97, Orlando, Florida, Dec. 4, 1997; with Joanne Eustis, (accompanying slides); "Libraries Address the Challenges of Asynchronous Learning," for the 3rd International Conference on Asynchronous Learning Networks, New York, Oct. 1997; with Joanne Eustis.; "Electronic Journals from a Scholarly Communications Point of View" for the Legal Periodicals Past and Future: annual conference of the American Association of Law Libraries, July 20, 1997, Baltimore, MD; "Electronic Theses and Dissertations: Unlocking Access to Graduate Research" for the Teaching and Learning in Cyberspace: CAUSE/CNI Southeast Regional Conference, Sept. 12, 1996, Roanoke VA; "VT Scholarly Communications," a half-day preconference workshop at the New Media Center, Newman Library, Virginia Tech; organized and presented for CAUSE/CNI Southeast Regional Conference, Sept. 11, 1996, Virginia Tech; "Developing Digital Libraries" for the Networked Information: Challenges and Solutions: CAUSE/CNI Northeast Regional Conference, with David Seamans (UVa EText Center), May 30, 1996, Philadelphia, PA; "Digital Images and Special Collections on the World Wide Web" for the annual meeting of the Mid-Atlantic Regional Archives Conference, May 3, 1996, College Park, MD; "VIVA Special Collections: Web Design and Content Considerations" for the annual meeting of the Mid-Atlantic Regional Archives Conference, May 3, 1996, College Park, MD; with Betsy Pittman (VCU Special Collections); "Scholarly Communications: A Digital Library in the Changing Academy"
Electronic Library: Administrative Issues for Organization & Access Institute, ALA/ALCTS, April 26, 1996, Boston, Mass.; "A New Service from Libraries: Electronic Publishing"
Continuity and Transformation--The Promise of Confluence, 7th ACRL National Conference, Mar. 30, 1995, Pittsburgh (published in the conference proceedings); "The Library in the Electronic Age"
American Association of University Women, Jan. 24, 1995, Blacksburg, VA.; "The Scholarly Communications: Publishers and Librarians"
Scholarly Publishing on the Electronic Networks--Filling the Pipeline and Paying the Piper: ARL/AAUP Conference, Nov. 6, 1994, Washington, D.C. (published in the conference proceedings); "From Virtual Libraries to Working Reality: The Challenge to Just Do It!"
Electronic Library: Administrative Issues for Organization & Access Institute, ALA/ALCTS, Oct. 29-30, 1994, San Antonio [institute moderator]; "Electronic Scholarly Communications and Libraries"
Networked Information, Discovery, and Retrieval (SIGNIDR): Special Interest Group, Aug. 4, 1994, Mitre, Corp., McLean, Va., with James Powell; "Electronic Journals and Virginia Tech Today"
Arizona State Library Association, Dec. 3, 1993, Tucson, June 27, 1993; and, ALA ALCTS Serials Section, June 27, 1993, New Orleans, La.; "Cataloging CD-ROMS: Serials? Computer files? Serials Files? Computerials?"
North American Serials Interest Group, Cataloging Electronic Serials: Today and Tomorrow, June 12, 1993, Brown University; "Acquiring and Accessing Electronic Publications"
North Carolina Library Association, Resources and Technical Services Section, Oct. 22-23, 1992, Durham; "MARC Holdings: What Could the Future Hold?"
ALA Serials Section, June 29, 1992, San Francisco (requested for publication by Library Acquisitions: Practice and Theory); "After a Year's Experience with Electronic Journals"
Electronic Journals: Library Implications of a New Format, District of Columbia Library Association, Library Technology Interest Group, May 21, 1992.; "Embracing the Electronic Journal: One Year Later"
joint meeting of the Southeastern Library Association and the Louisiana Library Association, March 19, 1992, New Orleans, La.; "Electronic Journals: Access through Libraries"
Computers in Libraries Conference, March 7, 1992, Washington, D.C. (rewritten and published as a chapter, see above); "Electronic Journals in Technical Services"
LITA/ALCTS Serials Automation Interest Group, ALA Midwinter, Jan. 26, 1992, San Antonio (requested for publication by Library Resources and Technical Services; see publications above); "Serials Retrospective Conversion: Implementing the MARC Holdings Format"
LITA/ALCTS Retrospective Conversion Discussion Group, June 30, 1991, Atlanta, Ga. (requested for publication by Technical Services Quarterly; see publications above); "Applying Z39.44-1986"
ALCTS Committee to Study Serials Standards, June 29, 1991, Atlanta, Ga.; "Embracing the Electronic Journal: One Library's Plan,"
plenary paper for NASIG Conference, Trinity University, June 17, 1991, San Antonio, Tex. (included in published proceedings, see publications above); "Development and Application of the USMARC Format for Holdings and Locations at University Libraries Virginia Polytechnic Institute and State University"
Virginia VTLS Users Group, Oct. 26, 1988, Norfolk, Va.

Grants and Contracts: U.S. Dept. of Education, FIPSE Program, "Improving Graduate Education with a National Digital Library of Theses and Dissertations", with John Eaton and Ed Fox, 1996-99. $208,040.; SURA, "Development and Beta Testing of the Monticello Electronic Library Thesis and Dissertation Program", with John Eaton and Ed Fox, 1996-97. $90,117.
Consulting: ETDs for Libraries, onsite at Virginia Commonwealth University, Case Western Reserve University, College of William and Mary, Pennsylvania State University, Worchester Polytechnic Institute, University of Florida, Gainsville, etc.1997-to date.; CIA Librarians: Staff Readiness Program sponsored by MITRE
Met with staff from CIA and MITRE to present and discuss "From Traditional Technical Services Librarian to Digital Librarian," Feb. 27, 1996, McLean, VA; Coalition for Networked Information panel participant (one of nine librarians and information specialists brought in from around the country) "Cost Centers and Measures in the Networked Information Value-Chain" July 24, 1995, New York, New York; Consultant to the Library, University of Nevada, Las Vegas, to prepare survey instrument for "Electronic Journals in ARL Libraries," Sept. 1993; and to the Association of Research Libraries, Systems and Procedures Exchange, for its SPEC kit on the handling of electronic journals in ARL libraries, 1992. Published as SPEC Kit 201, Electronic Journals in ARL Libraries: Policies and Procedures, and SPEC Kit 202, Electronic Journals in ARL Libraries: Issues and Trends. Washington, D.C.: Association of Research Libraries, Office of Management Services, Aug. 1994; Consultant on AMIGOS grant awarded the Library, University of Nevada, Las Vegas, to study the impact of electronic publications on university libraries' technical services' operations, 1992; Project Coordinator for southwest Virginia on the National Endowment for the Humanities funded Virginia Newspaper Project awarded to the Virginia State Library and Archives, June 1992.; Consultant to Faxon Co. (serials vendor) for its preparation of a National Pattern Database using MARC holdings records, 1992; Consultant to OCLC (Online Computer Library Company) and the Virginia State Library and Archives to use MARC (MAchine Readable Cataloging) holdings records for union listing and Virginia's online library network, June 1991 to June 1993.
Editorial Boards: Scholarly Communications, College and Research Libraries, Sept. 1999 to date; Serials Review, Sept. 1991 to date; Virginia Librarian, 1991-1992; BiblioTech, 1989-1991

Panels, Poster Sessions, Workshops, Demonstrations, and more

Lead 'virtual' tours of the Scholarly Communications Project for

Helen Livingston, Australia, April 28-29, 1998
US Army Training Command about Virginia Tech's efforts in distributed learning, from infrastructure to programs and program development, April 24, 1998
Susan Copeland, Scotland, March 23,1998
Lynchburg College Librarians, Feb. 6, 1998 (EReserve)
Ann Hart, University of Utah, Dean of Graduate School, Feb. 2, 1998
Andrew Treloar, Australia, Sept. 23-24, 1997
Bill Graves and Information Access Technologies, University of North Carolina, Aug. 22, 1997 (25 in New Media Center)
Elizabeth Dehan, West Virginia University, Aug. 15,1997 re EReserve
Pres. Yoon and Prof. Lee, Korean University, Aug. 4, 1997
Marion Bate, Australia, June 18, 1997
Oklahoma Higher Education administrators and faculty, April 23, 1997
Group Study Exchange Team from Korea, March 4, 1997
Landmark Communications, Dec. 16, 1996 NASA Langley Library staff, July 31, 1996
"Electronic Journals and Scholarly Communications� at the Hong Kong Institute of Education, with Dr. Mark Sanders (VT Technology Education) June 21, 1996
Open Society Institute participants from Poland, June 6, 1996
Apple Computer executives, April 30, 1996
University of Oslo Information Systems delegation, Oct. 19, 1995
IAWA (International Archive of Women in Architecture) Board, Oct. 22, 1995
Representatives of the U.S. Dept. of Education and Bell Atlantic for the Blacksburg Electronic Village (Joe Wiencko), June 21, 1994
Participants in the 4th Annual VTLS Directors Conference, Sept. 19, 1994
Representatives of the Virginia legislature, Sept. 2, 1994
University Communications Resource Committee, Oct. 25, 1994 with James Powell
Representatives from Alexandria, Va., Oct. 5, 1994 and Franklin (city), Va., Nov. 29, 1994
Virginia's Director of the Department of Information Technology and the Director of the Council for Information Management, Dec. 14, 1994 [for Faculty Development Institutes (Education and SPIA) re electronic reserves Jan. 9 and Jan. 10, 1995]

"The VT ETD Library: Some Recent Data," and poster session presentor with Ed Fox at the US Dept. of Education's Fund for the Improvement of Secondary Education annual grant directors' meeting, Crystal City, Virginia, {date}

"Progress toward the Networked Digital Library of Theses and Dissertations" for the ACRL Science and Technology Sections meeting at the American Library Association Midwinter Conference, Jan. 10, 1998.

Panel member of "Lessons Learned" for the Working Group on Electronic Theses, Dissertations, and Technical Reports of the SURA/SOLINET Monticello Electronic Library Project, Aug. 12, 1994 (re scholarly publishing)

"Sci/Tech Electronic Journals--Production and Access," discussion leader with Ron Gardner, OCLC, for the ACRL Science and Technology Section, ALA San Francisco, June 28, 1992

Participant in the OCLC experiment: cataloging computer files via the Internet, April-June 1992

Panel member for Library Faculty Association program on "Publishing Library Research," Nov. 15, 1991, with Paul Metz and Glenn McMullen

Workshop co-leader with Gary McCombs (National Agricultural Library) on "Applications of the USMARC Format for Holdings" at the LITA MARC Holdings Preconference, June 28, 1991, Atlanta, Ga. and for the North American Serials Interest Group annual conference, June 17, 1990, Brock University, St. Catharines, Ontario, Canada

Poster session: "Serials on CD" at the Eastern Regional VTLS Users Group Meeting, March 8, 1991, Williamsburg, Va.

Discussion leader for Serials Control Interest Groups: "MARC Holdings" and "Online Check-In," at the Eastern Regional VTLS Users Group Meeting, March 8, 1991, Williamsburg, Va.

Presentations on the World Wide Web/Internet

Libraries in Digital Libraries

Electronic Theses and Dissertations

Electronic Reserve

VIVA Special Collections

Friends of University Libraries

Annual Reports

Scholarly Communications Project and the Special Collections Department, 1994/95 - 1998/99

Recent Participation in National Professional Organizations:
Appointments and Elected Offices

Association of Southeastern Research Libraries:
Committee on Electronic Archives October 1996 to 1998
Committee on Special Collections December 1996 to 1998
CONSER
Electronic Resources Task Force July - December 1995
OCLC
Resource Sharing Advisory Committee July 1993 - June 1996
North American Serials Interest Group
Proceedings co-editor 1993
ALCTS
Serials Cataloging Institute Planning Committee Jan. 1994-96
Electronic Library: Administrative Issues for Organization and Access Institute Feb. 1993-Jan. 1996: Planning Committee Oct. 1994, San Antonio Institute, Moderator May 1996, Boston Institute, Faculty member
Scholarly Communications Committee Oct. 1991-July 1995
LITA/ALCTS Serials Automation Interest Group Jan. 1987-June 1990

Memberships in National Professional Organizations

American Library Association	1979 to date
Association for Library Collections and Technical Services (ALCTS)	1982-1995
Library and Information Technology Association (LITA)	1985-1993
Association of College and Research Libraries (ACRL)	1979-1982, 1988-1991 1993 to date
Junior Members Round Table (JMRT)	1982-1988
North American Serials Interest Group (NASIG)	1990-1996
Mid-Atlantic Regional Archives Conference	1995 to date
"Archives Online: Regional Projects" panel organizer, annual meeting, May 2, 1997, Charlottesville, VA.

http://scholar.lib.vt.edu/staff/gailmac/Gailsresume.html
updated Oct. 21, 1999 (GMc)

MLS	University of Maryland, College Park, 1981 emphasis: rare books, manuscripts, archives
MA	University of Maryland, College Park, 1981 emphasis: early American history
BA	University of California, Riverside, 1972 major: American history; minor: education

Gail McMillan

Associate Professor, University Libraries Virginia Polytechnic Institute and State University

Résumé Table of Contents

Education

Employment

Invited Presentations

Panels, Poster Sessions, Workshops, Demonstrations, and more

Associate Professor, University Libraries
Virginia Polytechnic Institute and State University