Flipchart Notes

PAGE 1

• Faculty say "not in my lifetime"
• Support needed for multimedia
• Opponents, conservatives have not retired
• Some people feel this was forced on them from top
• Faculty reluctant to give credit to students

PAGE 2

• Confusion about derivative works
• Student/Faculty conflicts
• Conflicts of ETD vs. publishers
• Issues with University Presses
• Problems re Figures...
• Common acceptance form
• Legal changes to copyright law
[Paul Gherman will send info on new bill]
McGraw Hill charge letter [John Eaton]
ETD-L not used

PAGE 3

• Lack of knowledge of Copyright law, publisher/author dialog
• ETDs feared since ideas might be stolen
• Faculty worried that ETD disclosure will hurt grant-seeking
• Worry about archiving, preservation
• Economics?
• Masters theses costs
• University led efforts
• Commercial, non-profit support/competition
• General University lack of interest
• Unclear situation re PDF, SGML, XML...

PAGE 4

• Preservation
• technology problems
• economics
• policies
• control, long-term security
• OCLC
• need several solutions too
• some problems with research libraries
• Mix of objectives of grad education
• training of students
• publicizing results
• supporting future research
• preserving works, information

PAGE 5

• Need to handle both paper and electronic

• Policies on TD disclosure
• view of public availability
• other views on availability
• different levels of restriction

PAGE 6

• Mixed signals, confusion, difficulty in communication
• form representative committee, subdivide
• day-to-day process
• creation of trainers
• policies
• Team, meetings, publicity
• archivist
• systems
• preservation
• digital library group
• Short term plans, actions
• Archiving
• backup copies
• something online
• 2 step process
1. Policies
2. Implementation

PAGE 7

• Involve public services/reference librarians
• www.theses.org
• Free WAIS, OpenText
• Discount from OpenText?
• SiteSearch, IBM DL Verity, LDAP
• Cataloging--full
• Printing
• Shifting the cost to users

PAGE 8

• Button on instructions to get a copy (i.e., bound)

• Workflow
• Release quickly
• Add info, e.g. cataloging later
• File naming conventions
hdl://theses.

PAGE 9

• Preservation
• must be partnership
• universities must specify requirements
• short term plan, 10 year plan, participate in international meetings
• partners: Adobe, LC, NLM, VMI, OCLC, Microsoft, Sun, Oracle, Kodak
• Training and Support
videotape
Remote student support
Archive support

PAGE 10

• Transitional data formats
• Tracking of restrictions

PAGE 11

• Preservation meeting with partners

• Training
• Students--video 2 months
• faculty

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Meetings ["takes a village"]

• ALA

• MECCA

• VT

• CNI

• CGS, CSGS

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Change agent

Scholarly Communication Discussion

PAGE 12

Flipchart Notes

• Students excited to go beyond paper
• Faculty happy to see data preserved
• Continuity of support from Grad School, encouraging students to move to electronic
• Many enthusiastic students
• Changes around us will make this easier in future
• Strong, enthusiastic support from graduate school staff
• Concept introduced to 1000’s of faculty
• Some faculty converted old works
• Home pages at universities
• Concept discussed across faculty and administration groups
• McGraw Hill approval
• Students wish: do it, share it widely

• Faculty to allow access to ETDs
• Training workshops for students, faculty, and staff
• Archiving and storage technology
external links
Cultural change. Luddites.
Copyright/Intellectual Property Rights
Approval/Format
Resources: staff and equipment
Communication of ETD
Scholarly Societies
Students' word processing variations