Virginia Tech Digital Library and Archives

Supporting ETDs at a Typical University Library

These estimates assume that the university/library would adapt existing programs, scripts, Web pages, software, etc. that has been developed by the VT ETD Team. No additional equipment, software, or staff was necessary for the VT library to begin or to maintain the ETD system and services.

$24,000 STAFF
$12,000 SOFTWARE
The estimated costs below show that for about $49,500 a library could replicate the Scholarly Communications Project ETD library if it adapts what VT has already developed for the NDLTD. If another university/library must also provide support to students like the New Media Center does, then the costs are greater for training, equipment and software.

STAFFING: $24,000

System's Administrator: .25 FTE at $6000-$6,600/yr

In Virginia, pay band 5: $30,000/annual; $14/hr

We estimate the our Sys Admin spends .5 - 1 hr/day during non-peak times on maintenance and development. During peak periods he may spend 8 hrs/day on problems, development, and system improvements.

Student assistant: .25 FTE at $2900.00-$4500.00/yr

  • knowledge of pdf and html desirable; train to use ftp and telnet if necessary
  • desirable: programming experience.
  • salary depending on skill level at VT would be $6.00 - $10.00/hr

We estimate that our student (who knows programming) spends a maximum of 2 hrs/wk during non-peak times, and up to 10 hrs/wk during the periodic peaks.

Faculty liaison: .25 FTE @ $50,000 = $12,500

  • Supervise staff; draft policies; prepare budgets; collaborate with system maintenance and developers; monitor workflow.
  • Work with faculty, staff, students, departments, colleges to become familiar with the processing, accessing, and archiving of ETDs.
  • Conduct workshops, write articles, participate in graduate student seminars, prepare handouts and Web pages. collaborate with other universities and libraries.


server: $5,000
dual 3 GHZ processor, 2gb RAM,  at least 20 to 80 GB hard drive

Originally, we did not purchase special equipment for ETDs, but incorporated this additional responsibility into the original server, a NeXt3.3 running HP. In Sept. 1997 we purchased a Sun Netra. 

tape drive for back-ups : $3500 ( At VT we use our Computing Center's backup service)

increase of 4-5 Gb disk space per year   Each ETD requires an average of 4.5Mb
2 workstations : $5,000


$50 Red Hat 3 advanced Server (free download for software and $50 educaton entitlement cost)
$10,000 InfoSeek

$1000/yr Server Equipment Maintence fee
$40 x 2 Acrobat*
$50 x 2 Word Processor*
$150 x 2 Photoshop*
* Educational pricing available for this software

At VT we have a New Media Center with staff, software, and equipment that can help students with every stage of ETD preparation and submission. If you don't have such a facility, consider:


$1000 Desktop with monitor
(internet access)
$150 scanner
$3000 2 printers: LaserJet and ColorPrinter
$300 digital camera


$40 x 2 Acrobat*
$50 x 2 Word Processor*
$150 x 2 Photoshop*
* Educational pricing available for this software


  • Training and assistance for equipment and software
  • Maintenance of training materials: Web pages: instructions and handouts

Send questions or comments to:
DLA, University Libraries
Virginia Tech, P.O. Box 90001,
Blacksburg, VA 24062-9001

Virginia Tech Logo - Link to Virgina Tech Homepage
VT Libraries Logo

Last modified on: 11/01/12 09:48:33 by ck