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A non-profit publication of the Office of the University Relations of Virginia Tech,
including The Conductor, a special section of the Spectrum printed 4 times a year

Payroll system to be replaced

Spectrum Volume 19 Issue 04 - September 19, 1996

The Human Resource Information System (HRIS) will replace the current IMS/payroll system on January 1. All departments will be using the new system to enter their wage employee and graduate-assistant personnel actions, timecards, salary over-time payments, and P-14 special payments. With this first phase of the new system, departments will be able to make current and future funding changes electronically for salaried faculty and classified staff members. Departments will also be provided various departmental reports and information via Netscape.

The IMS payroll system will only be used for inquiries on historical employee data.

Departmental representatives responsible for entry of the wage and graduate student payroll data will be contacted to schedule 16 hours of training (four four-hour sessions) beginning in October and continuing through December.

The training is mandatory for anyone who will be using the new system. There are a number of changes in personnel procedures and forms and the HRIS training will include a session addressing these changes. Additional open sessions on personnel procedures changes will be offered. User Services staff members from Administrative Information Systems will be upgrading desktop computers and installing software shortly before participants begin their training.

Department heads and those with signature approval in their departments will also receive instruction in a one-time, four-hour session. These sessions will be offered between October and December.

In November, everyone who has been trained will take part in the final testing of wage and G3 processes using both systems so that comparisons can be made before the final conversion is completed.

In early Spring 1997, the second phase of the project will provide departments with the capability of entering salaried personnel transactions electronically. These new HRIS functions will replace most of the actions currently performed on the P3A (Report of Appointment or Change of Status) and P4A (Separation Notice) forms. Other enhancements will also be added during 1997. In January we will be asking departments to identify the individuals who should be trained to use the HRIS to process salaried personnel actions.