VIRGINIA TECH UNIVERSITY LIBRARIES
Gail McMillan
1995 Faculty Activity Report
Publications: Refereed
-
"A New Service from Libraries: Electronic Publishing"
Continuity & Transformation: The Promise of Confluence, Proceedings of
the 7th National Conference of the Association of College and Research
Libraries, Chicago: ACRL, 1995; p. 257-266. (Based on a paper presented
March 30, 1995, Pittsburgh.)
- "Scholarly Communications Project: Publishers and Libraries,"
Filling the Pipeline and Paying the Piper: Scholarly Publishing on the
Electronic Networks, Washington, DC: ARL, 1995; p. 135-145. (Based on a
paper presented at the 4th symposium of the ARL/AAUP, Nov. 6, 1994,
Washington, DC.)
Publications: Unrefereed
- "The University Libraries, Virginia Tech," with Don Kenney
VTLS Express: 10th Anniversary Issue, Blacksburg, VA: VTLS, 1995; p.
9.
- Electronic Resources from University Libraries
- Express Check-In: fliers for fall 1995 and spring 1996
- Electronic Reserve: handouts for faculty and students
- Gifts Policy for the Special Collections Department, VT University
Libraries
- World Wide Web pages (designed and maintained)
- VIVA Special
Collections
http://scholar2.lib.vt.edu/spec/viva/viv.htm
- Special
Collections, VT University Libraries
http://scholar2.lib.vt.edu/spec/Spechp3.html
- Friends of
the Libraries
http://scholar2.lib.vt.edu/spec/Friends.html
- My
résumé is at
http://scholar.lib.vt.edu/staff/Gailsresume.html
- About the
Scholarly Communications Project
http://scholar.lib.vt.edu/scpabout.html [1/17/95]
- Scholarly
Communications Project Statement of Purpose
http://scholar.lib.vt.edu/scpabout/spurpose.html [1/17/95]
Professional Development and Service Activities
National
- ALCTS Scholarly Communications Committee, member Oct. 1991-July
1995
-
Active participant in planning sell-out Electronic Library
Administrators Institute
- CONSer Electronic Resources ad hoc Task Force, July - Nov. 1995
- Workshop/Meeting Attendance
- ARL Copyright Workshop, Washington, DC, Sept. 28-30, 1995
- OCLC Resource Sharing Committee, annual meeting May 1994-1996
- ARL Electronic Reserve Forum, Chicago, March 9-12, 1995
- Requests I was unable to fulfill: (1) workshop on e-serials
management for the Council on Library Research; (2) presentation to
Canadian Serials Industry Systems Advisory Committee: "Electronic
Journals: the Paradigm Shift" (3) "Managing Electronic Journals and Other
Electronic Texts" for the Northern Ohio Technical Services
Librarians"
Virginia
- VIVA Special Collections Committee member August 1995 to date
- Actively participated in monthly meetings in Charlottesville
- Designed and maintain Web page
http://scholar2.lib.vt.edu/spec/viva/viv.htm
- Participated in VIVA Steering Committee meeting, Roanoke, Nov. 9,
1995
- College/University Records Administrators & Archivists
- CURAA meeting participant at Longwood College, Dec. 14, 1995
Virginia Tech
- Parking Committee, chair, 1994/1995
- prepared agenda, conducted meetings, prepared and distributed
e-minutes to Committee and InfoSystem (serviced on the Committee:
1991/92-1994/95)
- BEV History Project, Oct. 1994 to date (passive participant)
- International Archive of Women in Architecture, governing board
member
- Grants
- Participated in two applications Ed Fox initiated that include strong
components promoting electronic library services.
Creating an Information Highway Assistance Force for TIAAP funding
(Telecommunications and Information Infrastructure Assistance Program)
Improving Graduate Education with a National Digital Library of Theses
and Dissertations preproposal to Department of Education's Fund for the
Improvement of Postsecondary Education. One of 220 out of 2000
preproposals accepted by FIPSE for full consideration.
- Electronic Reserve and Electronic Theses and Dissertations
Information Specialist
- Worked with faculty, students, and administrators to improve
electronic access to library information and services (Please, see
Scholarly Communications Project below.)
Information Systems
- Information Systems Advisory Group, April 1995 to date
- Convened the planning teams that refined goals for the Virginia
Tech Digital Library and the Di
gital Imaging Project
- Electronic Billing Task Force, April 1995 to date (though currently
inactive), contributed to:
- Cost Centers and Measures in the Networked Information Value-Chain,
statement of interest and experience presented to the Coalition for
Networked Information by the Task Force on Electronic Billing, Virginia
Tech, May 15, 1995. (contributor)
- Participant in CNI Cost Centers and Measures: Buyers Expert Panel,
New York, July 24, 1995 (one of nine librarians and information
specialists brought in from around the country to discuss Cost Centers
and Measures in the Networked Information Value-Chain)
- Supporting the Information Explosion: Electronic Billing in the
Networked Environment, preliminary report of the Task Force on Electronic
Billing. Virginia Tech Information Systems: July 1, 1995.
- Express Check-In volunteer, Aug. 22, 1995
- Prepared Libraries' e-resources fliers for fall 1995 and spring 1996
registrations
University Libraries
- First Search Committee, Jan. -April 1995
- FUNdamental Skills: Curriculum development and teaching assistance
- Mac Basics: Aug. 30, Sept. 19, 1995
- Eudora: Aug.1, Aug. 3, 1995
- Networked Resources Task Force, Dec. 1994-April 1995
- Center for Textual and Editorial Studies: Libraries' liaison, Oct.
1994 to date
- Coordinated equipment, furnishings, network access, security, and
room scheduling
- Reference Librarian volunteer at second floor Help Desk, Aug.
1994-July 1995 (2-4 hours/week)
- Faculty Affairs Committee, Library Faculty Association
- Chair 1994/95, appointed member 1994/95-1995/96
- Cheds move to Storage volunteer, July 1995
Scholarly Communications Project
- Liaison to e-journal editors. New publications in 1995:
- ALAN Review
Dr. Patricia Kelley
- Journal of Architecture and Computer Aided Design
Dr. Joan McLain-Kark, Dr. Robert Schubert
- Journal of Vocational and Technical Education
Dr. William Camp
- Virginia Tech Magazine
David Lotts et al. for University Relations
- Liaison to managers of new Internet resources
- Technology for All Americans
Dr. William Dugger, Dr. Richard Satchwell
- WDBJ7
Jim Kent
- Roanoke Times
Jim Ellison
-
Electronic Reserve liaison to faculty and students
- Produced, distributed, and kept accurate and up-to-date: Faculty
Handout, Student Handout, Copyright Guidelines, Fair Use Guidelines,
Flier
- Trained over 400 faculty, through Faculty Development Institutes,
one-on-one (drop ins and by appointment), e-mail, and telephone
assistance
- Assisted students through demonstrations in New Media Center (as
requested by faculty for classes), e-mail, and telephone assistance
- Surveyed all classes spring semester 1995--personally distributed and
collected forms at term-end classes, tabulated results, distributed to
teaching faculty, and presented via EReserve
- Learned from other university libraries through ARL listserv (active
participant), e-mail communications; and attending ARL forum in Chicago,
March 9-11, 1995
- Electronic Theses and Dissertations
- Worked with Graduate School to improve procedures for receipt and
access
- Worked with Fox et al. to prepare grant applications
- Arranged visit of UVa library delegation to Virginia Tech to learn
more about our procedures, policies, and ideas.
- Presented proposed library procedures to deans and department
representatives at Graduate School fall retreat, Oct. 21, 1995, (in
conjunction with Bruce Chaloux, Associate Dean for Extended Graduate
Programs)
Virtual Tours of the Scholarly Communications Project
- University of California at Los Angeles librarians, Nov. 14, 1995
- University of Oslo librarians and systems personnel, Oct. 19, 1995
- Jeanne Galvin, Research Foundation of City University, Aug. 23, 1995
- Korean librarians and systems personnel, May 22, 1995
- University of Michigan librarians, May, 1995
- Paul Peters, CNI, May 12, 1995
- Albanian librarians, April 25, 1995
- Peggy Barker, UNC-G intern, Ferrum College,
- Edwin Beschler, publisher: Birhauser Boston, for the SCP's electronic
publication
Journal of Mathematical Systems, Estimation, and Control, April
11, 1995
- Virginia Special Libraries Association, Mar. 17, 1995
Special Collections Department, August 1995 to date
Provided motivation to quickly move all finding aids, inventories, and
guides to the Internet-accessible World Wide Web environment.
- Began development of Web policies.
- Initiated new Web home pages and promoted department-wide learning of
document mark-up (HTML) and scanning.
- Eliminated boundaries to equipment and trainers, encouraging an
already anxious and willing staff to become active in Web publishing and
providing access to the unique materials in our collections.
Promoted needed improvements in physical space
- Negotiated with Library Automation for improved
telecommunications and equipment upgrades
- Reading Room has usable Internet workstations, encouraging patron use
- Mold developing in Rare Book Room used as incentive to begin getting
rid of non-Special Collections materials, looking for alternative art
storage
- Negotiated movement of Brittle Books, 'dead faculty' books, and
little-used inventoried collections to Storage
- Staff should eventually have a reasonable amount of work area instead
of the cramped quarters where they now work
1996 Upcoming and Known Activities
Presentations
- Copyright: Fair Use or Criminal Use?
- PowerPoint presentation prepared for College of Education FDI,
canceled due to snow
- From Traditional Technical Services Librarian to Digital Librarian
- February 27, 1996 for MITRE/CIA Librarians: Staff Readiness Program
- Scholarly Communications Project: A Digital Library for the Changing
Academy
- April 28,1996 for ALA/ALCTS Institute on the Electronic Library:
Administrative Issues for Organization and Access, Boston
- VIVA Special Collections panel and Digital Imaging Projects panel
- Mid-Atlantic Regional Archives Conference, May 5-6, 1996, College
Park, MD
Publications
- "Electronic Theses and Dissertations: Merging Perspectives"
- Invited article for a special issue of Cataloging and Classification
Quarterly (vol. 22 no. 3/4)
Edited by Miko Pattie and Bonnie Cox, assistant directors for technical
services and collection development, respectively, University of Kentucky
Libraries.
In press at Haworth
- "Serials Issues for Electronic Reserve Systems"
- Article requested by Serials Review editor, Cindy Hepfer
- I volunteered to write a chapter for the ARL book on Electronic
Reserve.
Professional Development and Service Activities
Virginia Tech
- Developing Standards for Electronic Theses and Dissertations
- SURA grant for $92,000. Principal investigator with Dr.s John Eaton
and Ed Fox
- Setting the National Standards for Electronic Theses and
Dissertations
- FIPSE grant application to the US Dept. of Education for three-year
funding. Principal investigator with Dr.s John Eaton and Ed Fox, and
Neill Kipp. Would result in, among other things, MARC generated
programmatically from electronic text.
Information Systems and University Libraries
- Drafted Digitizing Images Tactical Plan, Feb. 1996, for
Information Systems strategic plan.
- Member of design and prototype team for Art History course using
Art, Architecture, and Art History slides digitized through PhotoGraphic
Services. While waiting for support from VP for Information Systems, we
continuing team meetings and prototype design.
- Drafted Virginia Tech Digitial Library Tactical Plan, Feb. 1996,with
Susan Olivier, James Powell, and Ed Fox, for the Information Systems
Strategic Plan. Member of design and prototype team for Virginia Tech
Digital Library
- EReserve
- Continue to document and improve services and access
Inform over 600 faculty at this summer's Faculty Development
Institutes
- ETheses/Dissertations
- Inform over 600 faculty at this summer's FDIs
- Work with graduate students: address their concerns, train them in
procedures and policies
- Develop procedures for UMI to access or receive ETDs
Virginia
- VIVA Web Design Team member
- Includes policy development for VIVA Web pages
- VIVA Special Collections Committee
- Hosting meeting March 8, 1996
HTML mark-up March 20, 1996