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Performance Evaluations for the Current Cycle

Spectrum Volume 17 Issue 1 - August 25, 1994

The 1994 session of the General Assembly has approved funding for the commonwealth's Incentive Pay Plan (IPP). The program is basically the same as last year; however, our legislators approved a differentiation between the ratings of Meets Expectations (one-step increase) and Exceeds Expectations (a two-step increase). The Exceptional rating remains the same with a three-step increase. Employees who are rated Fair But Needs Improvement or Does Not Meet Minimum Expectations will receive no salary increase.

Last year, Personnel Services published a series of articles on the Incentive Pay Plan and the performance cycle with some of the most frequently asked questions concerning the program. The information was beneficial to both employees and supervisors. This is the first of several articles which will address the 1994 Incentive Pay Plan and the Performance Evaluation process.

The following is the implementation schedule for the current performance cycle:

Implementation of the 1994 Incentive Pay Plan (IPP)

June 1: Distribution of IPP timelines to section heads.

June 23: Spectrum article regarding the schedule for the 1994 Incentive Pay Plan Implementation.

July 1- September 15: Training and Information Sessions on Evaluations/IPP.

August 1: Supervisors may begin to evaluate employees.

August 8: Personnel Services will provide a listing of classified employees (by section and department) to section administrators.

September 16-November 1: Training for supervisors on writing position descriptions and the development of performance plans by Personnel Services.

September 16- November 1: Personnel Services will provide to section administrators bi-monthly updates of performance evaluations by section and department.

October 1: Deadline for completion of all performance evaluations.

October 1: Exceptional, and Exceeds evaluations, are due to section administrators to determine recipients of the specific increases.

October 1: All other (non-Exceptional) performance evaluations due to Personnel Services.

October 16: Deadline for resolution of all appeals by employees to the reviewer.

October 31 The committees will report their decisions on step increases to the agency coordinator.

November 1: New performance plans should be completed for the next performance evaluation cycle (Nov. 1, 1994-Oct. 31, 1995).

November 18: Personnel Services will provide to the section administrators an official report indicating the employee step increases and percentage of bonuses by department for each section.

Before

December 1: The committee will make arrangements to inform each employee they reviewed of the increase to be received, either in writing or by a personal conference.

December 16: Employees receiving an increase will see the raise in their pay check.

Q. What is the role of the section administrator?

A. The section head (a vice president of an administrative area, a vice provost, or the dean of a college) appoints the section administrator to assume the following responsibilities:

* to coordinate and monitor the receipt of performance evaluations for the section in order to forward to Personnel Services or to the committee which will determine the recipients of the exceptional awards or bonuses.

* to designate the individuals who are responsible to respond to employee questions and concerns regarding the selection process and the criteria used.

* to ensure that employees who are nominated for exceptional awards or bonuses are notified of the committee's final determination either in writing or by a personal conference

Q: How are employees grouped for comparison?

A. To ensure a more equitable distribution of exceptional incentive pay increases, employees will once again be grouped within academic and administrative units as listed below with the designated section administrator. These may be further divided into sub-sections.

1. Executive vice president: (includes the following units:)

Spencer Foster: President's Office, Athletic Department, associate vice president for personnel and administrative services, vice president for alumni relations.

2. Vice president for finance and treasurer: Jean Eversole

3. Vice president for development and university relations: Kim O'Rourke

4. Senior vice president and provost (includes the following units:) Jim Wolfe

Senior vice president and provost, vice provost for academic affairs, University Planning,

associate vice provost for undergraduate programs, assistant provost (including the following units:) Cooperative Education, Athletic Advising, Academic Enrichment.

5. College of Agriculture and Life Sciences: Betty Greene

6. College of Architecture and Urban Studies: Paul Knox

7. College of Arts and Sciences: Sheri McConnell and George Crofts

8. College of Business: Hap Bonham

9. College of Education: Wayne Worner

10. College of Engineering: Jack Osborne

11. College of Forestry and Wildlife Sciences: Raynel Otero

12. College of Human Resources: Vera Wall

13. College of Veterinary Medicine: Donna Pitt

14. Vice provost for research and graduate studies: Sandra Muse

15. Vice president for student affairs: Barbara Pendergrass

16. Vice president for information systems: Carol Eggleston

17. Vice president/university outreach and international programs: Dixon Hanna

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