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PURCHASING AND FINANCIAL PROCEDURE TRAINING

Spectrum Volume 18 Issue 35 - July 11, 1996

FOR NEW EMPLOYEES OR EMPLOYEES WITH NEW RESPONSIBILITIES IN FINANCIAL PROCESSES

This training is designed specifically for employees who are either new to the university or have new responsibilities that include purchasing or dealing with various financial transactions and records. Two modules will be offered from which employees may select, or they may attend all of the training that is applicable. The modules are described below.

If you are interested in attending any of these classes, please contact Vicki Trump electronically at userid VTRUMP@vtvm1.cc.vt.edu or call 1-7448. All classes will be held in Personnel Services' training room, first floor, Southgate Center. Registration is limited.

FINANCIAL RECORDS SYSTEM (FRS)

CONTENT: Overview of the Controller's Office, prompt pay, internal controls, computer security, managing departmental expenses versus budget, account-number structure, object codes, attributes/transaction codes, FRS screens, standard month-end reports, budget transfers, departmental encumbrances, reconciliation of month-end reports to departmental records. This class should be taken prior to or with the Purchasing/Computer Purchasing/Accounting class. NO CHARGE. Offered August 2, from 8 a.m. to noon.

PURCHASING/COMPUTER PURCHASING/ACCOUNTING

CONTENT: Prompt pay, securing forms, contact people, completion of forms (purchase orders, requisitions, change orders, accounting vouchers, speed purchase orders, revenue refund vouchers, travel, personal moving and relocation, interdepartmental service and printing requests, expenditure transfer, allowable/unallowable charges), and use of object codes. Purchasing guidelines, authority and responsibility, general procurement policies, procurement planning, and acquiring goods, printing, and services. Contract administration, support and assistance, requisition processing, university purchasing procedures, surplus property, using Administrative Information Display system, and the Purchasing Department home page. Acquisition of computers and computer-related equipment. The Financial Records System class should be taken prior to or with this class. NO CHARGE. This 16-HOUR training session is offered August 1 from 1-5 p.m., August 6 from 1-5 p.m., August 7 from 8 a.m.-noon, and August 8 from 8 a.m.-noon.