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A non-profit publication of the Office of the University Relations of Virginia Tech,
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Purchasing, financial-procedure classes set

Spectrum Volume 19 Issue 05 - September 26, 1996

Purchasing and financial-procedure training designed specifically for employees who are either new to the university or have new responsibilities that include purchasing or dealing with various financial transactions and records is being offered. There are two modules from which employees may select, or they may attend all of the training that is applicable. The modules are described below.

If you are interested in attending any of these classes, please contact Vicki Trump at userid vtrump@vtvm1.cc.vt.edu or call 1-7448. Registration is limited.

Purchasing/Computer Purchasing/Accounting. Content: Prompt pay, securing forms, contact people, completion of forms (purchase orders, requisitions, change orders, accounting vouchers, speed purchase orders, revenue-refund vouchers, travel, personal moving and relocation, interdepartmental service

and printing requests, expenditure transfer, allowable/unallowable charges), and use of object codes. Purchasing guidelines, authority and responsibility, general procurement policies, procurement planning, and acquiring goods, printing, and services. Contract administration, support and assistance, requisition processing, university purchasing procedures, surplus property, using Administrative Information Display system, and the Purchasing Department home page. Acquisition of computers and computer-related equipment. There is no charge for this training. This 16-hour training session is offered November 1 from 8 a.m.-noon, November 4 from 1-5 p.m., November 7 from 8 a.m.-noon, and November 8 from 8 a.m.-noon. Certificate of completion will be given for attending all 16 hours. All sessions will be held in Personnel Services' training room, first floor, Southgate Center.

Financial Records System (FRS). Content: Using FRS screens and reports to manage departmental expenses versus budget, budget transfers, and assure accuracy of encumbrances and charges against accounts. Account-number structure, object codes, attributes, and transaction codes will be explained as relevant to your job. ACF2 userid permitting entry into FRS is required. Potential participants should verify FRS access, since much of the class will be a "hands-on" session. Call the Controller's Office for more information. There is no charge for this training. The training will be offered November 11 from 8 a.m.-noon in 107 Information Systems Building (ISB).