"SCP Drop" is a shared folder that we and our contributors
used to store files. Among other things, "SCP Drop" is where
the publishers of the Spectrum leave the files that are used
to create the PDF version of each new issue.
To connect to "SCP Drop", go to the apple menu and open
the chooser. Highlight "Appleshare" in the upper left corner
to indicate that you'll be connecting to a file server (as
opposed to a printer, etc.). Then make sure the Zone "Library
(LIBR)" is highlighted in the lower left corner. Then
highlight the server named "SCP G4" in the upper right corner
and click the "OK" button in the extreme lower right
You should then see a dialog box asking you to enter a
username and password. Ignore the username and password
boxes, select the "Guest" radio button and click "OK" You
will then see a list of drives that are available to the
Guest account, which should only include "SCP Drop".
Highlight "SCP Drop" by single-clicking on it. DO NOT
click the checkbox to the left of the drive name, this will
cause the drive to be loaded every time the machine starts up
and is a pain to fix. Once you've highlighted "SCP Drop",
click "OK" and an icon for the "SCP Drop" folder will appear
on your desktop.
Open the "SCP Drop" icon by clicking on the
icon. The folder you're looking for will be named something
like "Spectrum August 25". In this folder there will be two
or three files. Most are images used by the issue, the only
one you need to work with is the one with the PageMaker icon
next to it, which may or may not have
the same name as the folder. Click on this file and it will
automatically open in Adobe PageMaker.
While Pagemaker is opening the file, you'll see two
warning messages. The first window that will come up is shown
This window is just letting you know that PageMaker is
substituting some of the fonts that aren't available on the
local system. Click on OK and then window show below
This is a warning about a few images for which there is no
original on the local system. The thing is, even if you don't
have the local image, there's a lower quality version stored
inside the document that'll be perfectly acceptable for
creating a screen-viewable PDF document, since the conversion
process generally down-samples all images to screen quality
anyway. In other words, just click on Ignore all when
you see this message and the document will open normally.
Below is an example of a spectrum issue. The issues are
usually about four pages. The next step is to get rid of all
the non-printing content that's placed outside of the margins
of the document. This non-printing content mostly consists of
headings and images that are used occasionally, they don't
show up in the paper version, so the people who publish the
Spectrum don't care about them. The thing is, if they're left
in, they screw up the PDF version, so we have to care.
Zoom out as far as you can, then use the arrow tool to
highlight all of the content outside of the margins and press
delete. Make sure that each page is checked for the
non-printing junk. Some of them hide in the corners so look
at the whole page.
Now that the document has been prepared, all you're really
doing at this point is a special kind of print, saving all of
the instructions that would ordinarily go into creating a
printed document to a file. For more information on creating
a PDF file in general, check out the page on Creating a PDF File. In this case, there's a
nice shortcut set up for you that's got all the right
settings to create a decent PDF file. To access this
Printer Styles >
The Print Document window will come up, like in the
diagram below. Click Save.
(The Style button in the example below is actually the
Save button. When the screen shot of the window was
taken it switched it to Style. When you encounter this
window it will be Save.)
Next a warning will come up like the one shown below, it's
complaining about the missing fonts and images that we
ignored when we opened the file. Click Print Pub to
ignore the missing images and fonts and create the Postscript
Save the document and then quit PageMaker. You now
have a Postscript file, ready to be converted to a PDF
To convert the Postscript printer instructions to PDF
format, you'll need to use Acrobat Distiller. You'll find
Acrobat Distiller in the Apple Menu under Apps. Below
is the window that will come up when you open the
Next, go to File > Open. Click "Desktop" to jump
to the desktop, open the SCP drop folder and find the folder
that you were originally working with. Inside the folder will
be the Postscript file that was created when you used
PageMaker. Usually, the name of the file will be the same as
the original except that the extension is .ps and the
icon is .
You will then be asked where you want to save the PDF file
and what you want to name it. It's most convenient to save it
to the same location as the original Pagemaker file. Name the
PDF file sp(Year-MonthDay.pdf) with no spaces. (ex.
sp2000-0711.pdf). Click on Save and the Distiller will
automatically start. Let it run all the way through.
Note: Make sure that there is not an Error message at
the end of the job. If the message at the end tells you
that the Job could not be completed then you must run the
Now you have your PDF file. This might be a good time to
open the new PDF file using Acrobat to make sure everything
converted the way it should.
Now that you've got a PDF version of the new issue, the
next step is actually uploading it to the web site. To do
this you will use Fetch,
which is also in the Apps folder under the Apple menu.
Below is what the window looks like.
Once you've connected to the server, navigate your way
through the file system until you reach the directory
scp_1 > web_root > vtpubs > spectrum >
2000. This is where you'll upload the PDF document you've
created. Do this by clicking the "Put File" button, selecting
the PDF file you created, then clicking "Ok". Once the file
has been transferred, go ahead and quit Fetch.
The next stage is adding a link to the new file to the
list of issues available for the Spectrum, which can be found
To do this, start by opening BBEdit.
Select "Open from FTP Server" under the "File" menu. Navigate
your way thourgh the file system until you reach scp_1
> web_root > vtpubs > spectrum.
Open the file index.html and create a new link in
for the spectrum. (The easiest way to do this is by copying a
previous link and changing the volume number and date and the
reference path.) Below is an example of a link in the
spectrum index.html page with the three parts in blue
that you'll need to change.
Volume 22 Number 36
Friday, July 7, 2000<img